Find & Apply For Office Manager Jobs in Plainfield, New Jersey

Our Organization The Family Support Organization of Union County is a system partner within New Jersey's Children's System of Care (CSOC) which is designed to help children with complex emotional, mental health or behavioral health challenges. CSOC is a system of care that focuses on family strengths and utilization of community resources. The FSO is a private, non-profit, 501(c)(3) organization funded by the New Jersey Department of Children and Families.

Our Goals are to:

Ensure that families can access the care they need for their children in their own community. Offer family-friendly assistance while responding to our families' needs. Keep families together by providing parents and caregivers with the necessary resources. The Officer Manager/Executive Assistant will work directly with the Executive Director to provide assistance in all aspects of the daily tasks including providing ongoing assistance to the Family Support Organization of Union County staff and volunteers. The Office Manager assists the Executive Director in managing the facilities, accounts payable/receivable, managing information systems, and Human Resources. The Executive Assistant will provide direct support to the Executive Director including scheduling appointments, maintaining the calendar of events, and working with the Board of Directors monthly during their meetings.

Responsibilities:

o Handling all correspondence/answering phone calls o Distributing mail/phone messages o Supply inventory and purchasing o Maintaining petty cash bank o Database updates o Equipment purchases, maintenance, and repairs o Purchasing and handling all medical/dental insurance policies o Maintaining policies and procedures manual updates o Company vehicle maintenance, repairs and record keeping o On-boarding new employees' I-9, W-4 forms etc. o Coordinate annual renewal of insurance policies o Maintaining all personnel files o Maintain employee cellphone/laptop agreements o Calling in payroll/maintaining timesheets and expense files o Accounts Payable/Accounts Receivable o Act as liaison between the FSO and vendors o Prepare/assist with preparation of State renewal contract; six-month Record of Expenses (ROE), and contract budget modifications, as needed. o Prepare/assist with annual audit, annual state report, annual 1090 and 1099 forms, annual 5200 form, and annual SAM renewal. o Maintaining the Executive Director's calendars o Supports the Board of Directors monthly meeting

Requirements:

o Excellent communication and organizational skills o Knowledge of basic computer software business applications, including MS Word, Outlook, Excel and Powerpoint. o Must be proficient in QuickBooks. o Management/supervisory experience o Organized and detailed-oriented o Nonprofit experience a plus

Job Type:

Full-time Pay:

$48,000.00 - $55,000.00 per year

Benefits:

401(k) 401(k) matching Dental insurance Flexible schedule Health insurance Health savings account Life insurance Paid time off Retirement plan Vision insurance

Education:

Bachelor's (Preferred)

Experience:

Microsoft Excel:

1 year (Required)

QuickBooks:

1 year (Required)

Work Location:

In person