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Administrative
Office Manager
Rahway, NJ
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Office Manager & Social Media Coordinator Heyframes Rahway, NJ Job Details Full-time $18 - $22 an hour 1 day ago Qualifications Accounting systems Computer operation Computer literacy Product photography Photo editing Attention to detail QuickBooks Computer skills Facebook Office management Social media content videography Instagram Time management Full Job Description We are looking for a responsible, organized, and motivated individual to manage the day-to-day office operations of a busy production-based business. This is a hands-on position that combines office management, bookkeeping, production coordination, customer service, and social media.
Responsibilities include:
Manage day-to-day office operations and administrative tasks Handle bookkeeping and billing using QuickBooks Answer incoming phone calls and assist customers as needed Assist occasional walk-in customers in our showroom and help them with their orders or questions Review incoming orders and prepare the daily production schedule Organize orders by department and distribute daily work lists to the appropriate production stations, including cutting, assembly, printing, and other departments Keep track of orders throughout production and help make sure jobs are completed on schedule Coordinate priorities, rush orders, and deadlines with the production team Take photos and short videos of products, production processes, and behind-the-scenes work Edit photos and videos and create engaging social media content Manage and post content for Facebook, Instagram, and WhatsApp Status Assist with general billing, paperwork, record keeping, and other office/secretarial responsibilities
Requirements:
QuickBooks knowledge is required Strong organizational and time-management skills Comfortable working with computers and learning new software Able to manage multiple tasks and priorities at the same time Detail-oriented and dependable Good communication and customer service skills Comfortable taking and editing photos and videos Familiar with Facebook, Instagram, and WhatsApp Able to work independently and take responsibility for keeping the office and production schedule organized We are looking for someone who is proactive and takes ownership of their responsibilities—not simply someone who waits to be given the next task. The right candidate should be comfortable working in a fast-paced environment and helping keep both the office and production workflow organized and running smoothly. Full-time position. Please send your resume along with a brief introduction and any relevant experience with QuickBooks, office management, production coordination, or social media.
