Find & Apply For Office Manager Jobs in Wyckoff, New Jersey

Office Administrator Restrepo Innovations Full-Time | In-Person Monday-Friday | 8:00 AM-4:00 PM $24-$35/hour, based on experience + overtime opportunities About the Position Restrepo Innovations is looking for an experienced, organized, and proactive Office Administrator to help manage the day-to-day operations of our office. This is a hands-on role for someone who likes being at the center of things and making sure nothing falls through the cracks. Our days move quickly, priorities can change, and we need someone who is comfortable with that. We're looking for someone who can adjust, problem-solve, communicate, and keep things moving without losing track of the details. We're also looking for a self-starter and independent worker. Once you understand our business and how we operate, we want you to feel confident taking ownership of your responsibilities, recognizing what needs attention, prioritizing your day, solving problems, and moving things forward. Most importantly, we value follow-through. If you take ownership of something, we expect you to see it through to the finish line—following up with the appropriate people, checking its status, and making sure it actually gets done. We also want this person to help us work smarter. As you learn our company, we want you to identify unnecessary steps, recurring problems, bottlenecks, and inefficient processes and help us develop better ways of doing things. We welcome ideas and want someone who feels comfortable saying, "There's a better way to do this." What You'll Do You'll help keep our office, projects, technicians, equipment, and client communication organized on a daily basis.

Responsibilities include:

Placing equipment and material orders Receiving orders and verifying incoming equipment Organizing and staging equipment for upcoming projects Preparing and maintaining client reports Creating and managing client invoices Assisting with payroll Maintaining the company calendar and coordinating schedules Helping management coordinate technicians and day-to-day field schedules Assisting with proposals and project documentation Following up with clients, vendors, technicians, and management on outstanding items Monitoring company email and helping ensure inquiries are handled promptly Answering incoming phone calls and providing professional, friendly customer service Helping ensure clients always receive fast, consistent communication Communicating with VIP and high-expectation clients with professionalism and discretion Helping de-escalate concerns and resolve issues when clients are frustrated or situations become stressful Handling general administrative responsibilities and keeping the office organized Identifying loose ends and following through until they're resolved Looking for opportunities to streamline processes and improve efficiency Helping develop and implement better systems as you become familiar with our operation Who We're Looking For Previous administrative/office experience is required. We're looking for someone who is: Extremely organized A self-starter who can work independently Proactive and comfortable taking ownership Able to manage responsibilities without constant direction Strong at multitasking and prioritizing Naturally looks for ways to streamline processes and reduce inefficiencies Comfortable suggesting and implementing better ways of doing things A problem-solver who doesn't just identify an issue but helps find the solution Detail-oriented without losing sight of the bigger picture Comfortable working in an environment where schedules and priorities can change Able to pivot quickly when something needs immediate attention Calm, professional, and solution-focused in high-stress situations Skilled at de-escalating tense situations and moving conversations toward a resolution Comfortable communicating with VIP and high-expectation clients who expect a high level of responsiveness, professionalism, and attention to detail Able to read a situation, communicate with tact, and recognize when an issue needs to be escalated to management Able to balance urgency with professionalism, responding quickly without creating additional stress or confusion Professional and confident in written, phone, and in-person communication Positive, personable, and easy to work with Comfortable working with different personalities and has a good sense of humor Someone who notices what needs attention and takes initiative Most importantly, someone who sees things through to completion Experience & Skills Previous office administration experience required Microsoft Office experience, including Word and Excel, required QuickBooks experience is a major plus ADP/payroll experience is a plus Strong written and verbal communication skills Strong computer and organizational skills Experience with invoicing, purchasing, scheduling, or project coordination is highly valued Experience working with high-end, VIP, or high-expectation clientele is a plus Experience within the AV, construction, trades, or another project-based business is helpful but not required We are willing to pay toward the higher end of our range for someone with strong experience and knowledge who can step into the position, take ownership, and become an important part of our operation. Schedule This is a full-time, in-person position . Monday-Friday 8:00 AM-4:00 PM There are also opportunities for overtime based on company needs. While our regular office hours are Monday through Friday, this role does require occasional availability outside of normal business hours when an urgent issue or emergency arises. This is not a regular after-hours schedule, but we need someone who understands that in a service-based business, situations occasionally come up that require a quick response or assistance. What We Offer $24-$35/hour , based on experience Overtime opportunities Year-end bonus Paid sick days Paid time off after one year of employment Paid training and continuing education Opportunities for growth and advancement within the company A flexible, supportive work environment The opportunity to take on greater responsibility as you grow with us We Invest in Our Team We value continuing education and want our employees to continue developing their skills. When there is relevant training that will help you grow in your position or expand your knowledge, we will pay for both the training and your time spent attending it. There is also real room for growth within Restrepo Innovations. We're looking for someone who can become an important part of our operation. As your knowledge, capabilities, and responsibilities grow, there will be opportunities to advance within the company. Flexibility Goes Both Ways We understand that employees have families, appointments, responsibilities, and lives outside of work. We do our best to be flexible when personal needs arise. In return, we're looking for someone who is willing to step up when the company needs them including occasionally assisting outside of regular business hours when an urgent situation or emergency comes up. If you're an experienced administrator who takes pride in staying organized, solving problems, improving the way things are done, providing excellent client service, following through, and being the person who helps keep everything moving, we'd love to hear from you.

Pay:

$24.00 - $35.00 per hour Expected hours: 40.0 per week

Benefits:

Flexible schedule Paid time off

Work Location:

In person