Find & Apply For Office Manager Jobs in Forest Hills, New York

Job Summary We are seeking an energetic and highly organized Bookkeeper / Office Manager to join our dynamic team! In this vital role, you will oversee daily office operations while managing financial records with precision and efficiency. Your proactive approach will ensure smooth administrative workflows, exceptional client communication, and accurate bookkeeping. This position offers a fantastic opportunity to utilize your office management expertise and accounting skills in a fast-paced, supportive environment. If you thrive on multitasking, excel at maintaining organized systems, and enjoy providing outstanding customer support, we want to hear from you! Duties Manage all aspects of office administration, including front desk duties, scheduling, and correspondence. Handle data entry tasks with accuracy using productivity software such as Microsoft Office and spreadsheets. Maintain and reconcile financial records using QuickBooks or similar accounting software. Oversee accounts payable and receivable processes, ensuring timely payments and invoicing. Answer multi-line phone systems professionally, providing excellent customer service and client communication. Organize files, proofread documents, and perform word processing tasks to support team needs. Coordinate office supplies, equipment maintenance, and vendor relationships to ensure a well-functioning workspace. Assist with basic bookkeeping duties such as bank deposits, expense tracking, and financial reporting. Support administrative projects by managing schedules, preparing reports, and handling correspondence. Provide exceptional customer support at the front desk by greeting visitors and managing phone etiquette efficiently. Qualifications Proven experience in office management or administrative roles with strong organizational skills. Managing vendor relationships, negotiation contacts, and coordinating service providers to ensure timely delibery of supplies and services Proficiency in QuickBooks accounting software and Microsoft Office Suite (Word, Excel, Outlook). Excellent data entry skills with high accuracy; familiarity with spreadsheets is essential. Previous clerical experience including filing, proofreading, and document preparation. Exceptional customer service skills with the ability to communicate effectively via phone and in person. Managing human resources functions such as onboarding new employees, maintaining personnel files and processing payroll Bilingual abilities are a plus to support diverse client interactions. Demonstrated time management skills with the ability to prioritize tasks efficiently. Personal assistant experience or similar roles that require multitasking and attention to detail is advantageous.

Join us in creating a vibrant office environment where your organizational talents and financial expertise will make a meaningful impact! We value proactive professionals who are eager to contribute their skills in a collaborative setting while delivering top-notch support to clients and team members alike.

Pay:

$25.00 - $28.00 per hour Expected hours: No more than 40.0 per week

Work Location:

In person