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Heritage V LLC

Office Administrator (Construction)

Pay: $65,000/yr

Posted: 7 weeks ago

Location: Great Neck, NY (Onsite)

Last Updated: 3 weeks ago

Hours: Full-Time

Expires: 9/21/2026

Job Description

Job Overview We are seeking an experienced Office Manager to join our team. The ideal candidate will be organized, detail-oriented, and possess excellent communication skills. As the Office Manager, you will play a crucial role in ensuring the smooth operation of our office.

Responsibilities:

Process and record payments for subcontractors and vendors, maintaining accurate financial records and preparing routine accounting reports
File and maintain project specific documents, such as TRs, Permits, Controlled Inspections, Minute Meetings, Punch lists, Lien Waivers, etc.
Administer and file subcontractor onboarding documents, ensuring compliance with city agency requirements, MWBE implementation plans, Insurance requirements, etc.
Update and Submit project schedules to stakeholders, keeping them informed of progress and upcoming deadlines
Update, maintain, and distribute excel documents (G702 & G703) for bi-weekly bank requisition meetings
Perform ad-hoc construction-related office duties as assigned

Job Type:

Full-time Pay:

$50,000.00

$80,000.

00 per year

Benefits:

Paid time off People with a criminal record are encouraged to apply Application Question(s): Are you experienced in Quickbooks? (Yes/No)

Work Location:

In person