Find & Apply For Office Manager Jobs in Lindenhurst, New York

Sammartino & Sultan Law Group , A fast growing trusts and estates law firm in Lindenhurst, New York, with a strong reputation and a high volume of clients, is hiring an experienced Office and Operations Manager to run daily office operations and own the systems, staff, and processes that keep the practice running. This is a firm that is still building and shaping its systems, and we're looking for someone who wants to grow with us and help establish the practice for the long term.

Job Type:

Full time, in office

Schedule:

Monday through Friday, 9:00 a.m. to 5:00 p.m.

Location:

Lindenhurst, NY Position Summary This role is ideal for someone with paralegal experience in estate planning and probate who is ready to move into office leadership. We're looking for a candidate who is genuinely committed to the work, takes pride in ownership, and is excited about helping a growing firm build strong systems as it expands. The Office and Operations Manager will manage the physical office, supervise administrative staff, oversee client intake and scheduling, and handle the financial and operational coordination for the practice. Key Responsibilities Office Operations Manage facilities, supplies, equipment, technology, and vendor relationships Serve as the point of contact for building management, IT support, and vendors Own the office budget and flag cost saving opportunities Staff and Workflow Supervise receptionists, paralegals, and administrative assistants, including scheduling and coverage Coordinate client intake, scheduling, file management, and document production Monitor deadlines and calendaring across the team Develop and modify job descriptions as needed to reflect evolving staff roles Client Service Serve as the point of contact for client inquiries and general correspondence Apply estate planning and probate knowledge to review files, flag missing documents, and answer procedural questions for staff Records and Compliance Maintain organized, confidential client and firm records Ensure compliance with firm policies and record retention procedures Financial and Administrative Support Support billing, timekeeping, and accounting coordination with the firm's bookkeeper Prepare materials and logistics for leadership meetings Handle special projects assigned by firm leadership Process Improvement Recommend changes to office procedures and workflows Bring ideas to leadership for building out systems as the firm continues to grow Qualifications Paralegal experience required, ideally in estate planning, probate, and/or trust administration Three to five years of office management or operations experience, preferably in a law firm or professional services environment Demonstrated ability to run an office independently, including staff supervision and vendor management Strong organizational, communication, and problem solving skills, with sound judgment and discretion Proficiency with Microsoft Office Suite and legal practice management software; Lawcus or other CRM experience preferred Genuine enthusiasm for the firm's growth, with a hands on, invested approach to the work To Apply To be considered, please email your resume and cover letter to christina@ss-lawgroup.com with "Office Manager" in the subject line. In your cover letter, briefly highlight your office management experience, legal or professional services background, and why you are interested in joining Sammartino & Sultan Law Group . If you are a detail-oriented office management professional who enjoys supporting a busy legal team and delivering excellent client service, we encourage you to apply today. Equal Employment Opportunity Statement Sammartino & Sultan Law Group is an equal opportunity employer. We do not discriminate on the basis of age, race, creed, color, national origin, citizenship or immigration status, sexual orientation, gender identity or expression, military status, sex, disability, predisposing genetic characteristics, familial status, marital status, status as a victim of domestic violence, or any other characteristic protected by applicable federal, state, or local law. All employment decisions are made based on qualifications, merit, and business needs.

Pay:

$60,000.00 - $80,000.00 per year

Benefits:

401(k) Health insurance Paid time off

Work Location:

In person