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Smithtown Historical Society

Office Manager (Part-Time)

Pay: Not specified

Posted: 07/16/2026

Location: Smithtown, NY (Onsite)

Last Updated: 1 week ago

Hours: Part-Time

Expires: 10/6/2026

Job Description

Office Manager (Part-Time) 20-25 Hours per week

Office Hours:

Monday-Friday within the window of 9:00 am - 5:00 pm, typically 10:00 am - 2:00 pm, with evenings and weekends as needed. The Smithtown Historical Society is seeking an Office Manager . Since 1955, the Society has been dedicated to its mission of preserving and interpreting the history and heritage of Smithtown and greater Long Island. The Office Manager position is integral to our operation, as he/she will be the first face of the organization to our members, neighbors, and friends.

Duties include:

General reception services
Provide general office support to staff members
Handle rental contracts for our historic Frank Brush Barn
Work closely with Executive Director to plan, coordinate and evaluate special events and programs
Create flyers and promote events on social media and the newspaper
Network with diverse individuals/organizations; recruit volunteers, vendors, and sponsors for special events
Manage bulk mailings
Enter membership data into database and spreadsheet software; manage mailings for renewals and acknowledgements
Collect payments and maintain financial records
Maintain databases and spreadsheets
Purchase and record inventory
Other duties as assigned

Requirements:

Experience as an Administrative Assistant or Office Manager preferred
Demonstrated success in leadership and organization
Attention to detail and the ability to multi-task is a must
Excellent communication and interpersonal skills
Passion for history and community involvement
Working knowledge of and experience with Microsoft Office Suite, Google Suite, PastPerfect, Constant Contact, and Canva preferred.

The office hours are M-F within the window of 9:00 AM-5 PM with occasional night and weekend hours for events. If interested, please send resume and cover letter to Ella Utano, Office Manager, at officemanager@smithtownhistorical.org.

Job Type:

Part-time Pay:

$17.00 per hour People with a criminal record are encouraged to apply Ability to

Commute:

Smithtown, NY 11787 (Required)

Work Location:

In person