Find & Apply For Office Manager Jobs in Batavia, Ohio

The Office Administrator is responsible for providing administrative, organizational, and operational support to Finance and Executive Leadership. This role serves as the central point of coordination for daily office operations, ensuring efficient workflows, accurate documentation, and excellent internal and external communication. The ideal candidate is highly organized, detail-oriented, proactive, and capable of managing multiple priorities in a fast-paced environment. Key ResponsibilitiesExecutive Support Coordinate executive meetings and event logistics. Prepare agendas, meeting minutes, and follow-up communications. Handle confidential information with discretion and professionalism. Assist with special projects and executive requests as needed. Accounting Support Assist with accounts payable and accounts receivable processes. Prepare invoices, purchase orders, expense reports, and payment documentation. Reconcile credit card statements and other financial records, as assigned. Maintain vendor files and assist with vendor communications. Support month-end and year-end accounting activities. Ensure financial documents are complete, accurate, and filed appropriately. Administrative Support Answer and direct incoming phone calls, emails, and visitors professionally. Provide administrative assistance to the Accounting Manager and Executive Vice President. Manage calendars, schedule meetings, and coordinate appointments. Prepare reports, presentations, correspondence, and meeting materials. Maintain organized electronic and physical filing systems. Office Management Serve as the primary point of contact for general office communications. Foster a professional, organized, and welcoming office environment. Coordinate employee recognition events, meetings, and company functions. Ensure compliance with company policies and administrative procedures. Maintain office supplies, equipment, and inventory. Coordinate facility maintenance and service vendors. Help develop and maintain office procedures and documentation. Track and follow up on action items and deadlines. Qualifications 5+ years of administrative or office management experience. Experience supporting accounting or finance functions is preferred. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Experience with accounting software (such as QuickBooks or other ERP systems) is a plus. Excellent written and verbal communication skills. Strong organizational, time management, and multitasking abilities. High level of accuracy, attention to detail, and confidentiality. Ability to work independently while collaborating effectively with multiple departments. Associate degree in Business Administration or Accounting preferred but not required. Comparable work experience will be considered. Core Competencies Organization and planning Attention to detail Professional communication Customer service mindset Problem-solving Time management Adaptability Confidentiality and integrity Collaboration and teamwork Physical Requirements Prolonged periods of sitting and working at a computer. Occasional lifting of office supplies up to 25 pounds. Ability to move throughout the office as needed. This position is ideal for a highly organized professional who enjoys supporting multiple departments, improving office efficiency, and contributing to the overall success of the organization through exceptional administrative and operational support. Job Type Full-time Compensation $45K to $50K salary OR $22 to $24/hour Benefits 401(k) Health Insurance Dental Insurance Vision Insurance Paid time off Stable, family-oriented work environment Schedule 8-hour shift Day shift Monday to Friday Work Location Onsite 4058 Clough Woods Drive Batavia, Ohio 45103 Levels of Development Recommend solutions; obtain approval before implementation.

Pay:

$45,000.00 - $50,000.00 per year

Benefits:

401(k) Dental insurance Health insurance Vision insurance

Work Location:

In person