Find & Apply For Office Manager Jobs in Trevose, Pennsylvania

We are seeking a detail-oriented and highly organized Billing & Administrative Coordinator to join our growing construction/service team in the Trevose, PA area. This role is ideal for a professional who thrives in a fast-paced environment and has experience supporting billing operations, order processing, contract compliance, and administrative coordination.

The ideal candidate will play a key role in ensuring customer purchase orders align with contract terms, invoices are accurate and timely, and all supporting documentation is maintained with precision. This position requires strong communication skills, a high level of accuracy, and the ability to collaborate effectively with both internal stakeholders and customers.

Key ResponsibilitiesPartner with the Senior Manager and Regional CFO to ensure customer purchase orders align with signed contract termsMaintain complete and organized documentation for all orders, including approvals, customer-specific instructions, and special requirementsCompile all supporting documentation needed to secure customer approval for invoicesPrepare and issue accurate invoices based on processed orders, ensuring customer information, pricing, discounts, and applicable taxes are correctly appliedSubmit and upload invoices into customer billing platforms, including systems such as Ariba, and maintain current billing recordsReview and cross-check invoice details against purchase orders and contract terms to identify and resolve discrepanciesEnsure invoices comply with applicable tax requirements and internal company billing policiesCommunicate with customers regarding special billing requests, including split invoicing, advance payments, and other account-specific needsProvide administrative support related to billing, documentation, and order processing activitiesAssist with problem resolution involving billing, order entry, shipping documentation, and customer requirements