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Office Administrator / Bookkeeper All Water Systems, Inc. Turtle Creek, PA Job Details Full-time $18 - $26 an hour 1 hour ago Benefits Health insurance Paid time off Parental leave Qualifications Customer communication Administrative experience High school diploma or GED Attention to detail Business Administration Stakeholder relationship building Time management

Full Job Description Job Title:

Office Administrator /

Bookkeeper Location:

All Water Systems, Inc.

Department:

Administration Reports To:

President Company Overview:

All Water Systems, Inc. (AWS), is a dynamic and customer-focused organization in the Industrial Water Treatment Equipment and Service sector. We are committed to providing exceptional products and services, and our success is driven by a dedicated team of professionals. As we continue to grow, we are looking for an Office Administrator / Bookkeeper to join our team and play a crucial role in ensuring the smooth operation of our office.

Position Overview:

As an Office Administrator / Bookkeeper, you will be an integral part of our team, reporting directly to the President. We place a strong emphasis on attention to detail, accuracy, and outstanding customer service. The ideal candidate will have a polite and pleasant disposition, as they will be the face of our organization to our valued customers.

Key Responsibilities:

• Answer and route customer calls to the appropriate personnel, ensuring excellent telephone etiquette.
• Receive and acknowledge customer orders promptly and courteously.
• Effectively communicate customer orders to the sales and service departments, ensuring smooth order processing.
• Enter orders into the MYOB Accounting program with a high degree of accuracy.
• Record invoices and process customer payments in the MYOB Accounting program, maintaining impeccable financial records.
• Enter and process vendor invoices in the MYOB Accounting program, ensuring timely payments.
• Run bi-monthly collections from the MYOB Accounting program to manage outstanding accounts.
• Organize and route all payable and receivable paperwork, maintaining an efficient filing system.
• Handle daily mail distribution and prepare deposits, ensuring the security of financial transactions.
• Maintain and update the service log, facilitating efficient communication between customers and the service department.
• Cultivate and maintain excellent relationships with customers and the service department, practicing outstanding interpersonal communication skills.
• Be flexible with work schedules and ready to perform additional duties as needed.
• Willingness to undergo training and acquire additional skills as required.

Qualifications:

• High school diploma or equivalent; additional education or relevant certifications are a plus.
• Proven experience in office administration or a similar role.
• Proficiency with MYOB Accounting software or similar accounting software is preferred.
• Excellent communication skills, both written and verbal.
• Strong attention to detail and accuracy.
• Polite and pleasant disposition with a customer-centric approach.
• Ability to work well within a team and adapt to changing priorities.
• Strong organizational and time management skills.
• Flexibility and a willingness to learn and grow.

How to

Apply:

If you are a dedicated and detail-oriented individual with a passion for providing exceptional customer service, we encourage you to apply for the Office Administrator / Bookkeeper position at All Water Systems. To apply, please send your resume and a cover letter outlining your qualifications and relevant experience to . Be sure to include "Office Administrator / Bookkeeper" in the subject line. We look forward to reviewing your application. All Water Systems is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We thank all applicants for their interest, but only those selected for an interview will be contacted. Join our team and contribute to our mission of delivering outstanding service to our valued customers!

Job Type:

Full-time Pay:

$18.00 - $26.00 per hour

Benefits:

Health insurance Paid time off Parental leave

Work Location:

In person