Find & Apply For Office Manager Jobs in White House, Tennessee

Office Administrator Tate Ornamental, Inc

•3.1 White House, TN Job Details Full-time $50,000

•$55,000 a year 3 days ago Qualifications Interpersonal skills Executive administrative support Employee relationship building Administrative experience High school diploma or GED Driver's License Attention to detail Accounting Organizational skills Full Job Description Office Administrator

•

Stone Division Location:

White House, TN Department:

Stone Division Reports To:

VP /

Operations Managers Schedule:

Full-Time M-F | 7:30 am

•4:30 pm Be the Person Who Keeps Everything Moving Are you the kind of person who naturally keeps things organized, follows through on details, and enjoys being the person everyone can count on? We're looking for an Office Administrator to join our Stone Division team. This is a fast-paced, highly interactive role that sits at the center of our operations. You'll work closely with our leadership, operations, sales, installers, vendors, and customers to make sure the details are handled and projects keep moving forward. This position is ideal for someone who is friendly, highly organized, proactive, detail-oriented, and comfortable juggling multiple priorities without losing track of the little things. If you enjoy solving problems, communicating with people, keeping systems organized, and taking ownership of your work, we'd love to meet you. What You'll Do You'll play a key role in keeping our Stone Division organized and running smoothly, including: Support the VP and Operations Managers with daily administrative needs and special projects. Serve as a welcoming and professional first point of contact for incoming phone calls. Coordinate template and installation scheduling and confirm appointments several days in advance. Prepare daily installer paperwork and ensure information is accurate and complete. Track customer questions, issues, and complaints from initial contact through resolution. Support Production and Sales Teams by ordering materials and supplies as needed. Create stone-related purchase orders through Sage, receive and verify packing lists, compare deliveries against orders, and submit documentation to Accounts Payable/ROG. Maintain inventory of office and shop supplies, including blades, sinks, and other materials. Monitor inventory levels, identify backorders or shortages, and communicate issues to management. Assist the Inventory Specialist with inventory spreadsheets, sales racks, stock sinks, and monthly inventory counts. Complete month-end reporting and cross-reference invoices to ensure all project charges are accurately captured and billed. Support the Sales Team and showroom by ordering samples and helping maintain a clean, organized, customer-ready environment. Create and maintain sales-related documents and promotional materials. Collect customer deposits and signed contracts. Prepare customer invoices and manage accounts receivable processes. Develop a working knowledge of our materials and processes so you can confidently communicate with customers and team members. Take on additional responsibilities and special projects as needed. The Personality We're Looking For This role is about much more than checking boxes on an administrative task list. Your personality and approach to work matter. You'll thrive here if you are someone who: Takes ownership — You don't wait for someone to tell you every next step. You learn how to do the work, see what needs to be done, and follow through. Loves organization — You enjoy keeping information, paperwork, schedules, inventory, and details in order. Pays attention to the details — You notice discrepancies, missing information, and things that others may overlook. Communicates naturally — You're comfortable talking with customers, coworkers, vendors, installers, and leadership. Enjoys people — You bring a friendly, positive, professional attitude to every interaction and enjoy contributing to a positive work environment. Can handle interruptions — You can shift gears when the phone rings, a customer needs help, or an unexpected issue comes up without losing sight of your priorities. Stays calm under pressure — Fast-paced doesn't mean frantic. You can prioritize, problem-solve, and keep moving. Follows through — If you say you'll take care of something, people can count on you to do it. Works well independently — You're comfortable managing your responsibilities without constant supervision. Is a team player — You understand that sometimes the most important job is simply helping the team get the job done. Enjoys learning — You're willing to learn our products, materials, systems, and processes and become a knowledgeable resource for the team. What You Bring High School Diploma or GED required. Previous administrative, office, customer service, operations, or related experience preferred. Strong written and verbal communication skills. Excellent attention to detail and organizational skills. Ability to multitask and prioritize in a fast-paced environment. Comfortable working independently and as part of a team. Computer proficiency, including Outlook, Word, Excel, QuickBooks, and/or Sage . Ability to learn new software, systems, and processes. Professional, friendly, and positive demeanor. Bi-lingual is a plus! A Great Fit for This Role Looks Like… You walk into the office and naturally start putting things in order. You notice when something doesn't match. You follow up when someone hasn't responded. You don't mind answering the phone while finishing a spreadsheet. You can switch from helping a customer to solving an inventory issue to preparing paperwork — and still remember what needs to happen next. Most importantly, you care about getting things right and making life easier for the people around you. If that sounds like you, we want to hear from you. Physical Requirements Prolonged periods sitting at a desk and working on a computer. Ability to lift up to 25 lbs.

Job Type:

Full-time Pay:

$50,000.00

•$55,000.00 per year

Experience:

Administrative:

1 year (Preferred)

Accounting:

2 years (Preferred)

License/Certification:

Driver's License (Required) Ability to

Commute:

White House, TN 37188 (Required)

Work Location:

In person