Find & Apply For Office Manager Jobs in Allen, Texas

Administrative Assistant/Office Manager Allen, TX 75013 $50,000 - $65,000 a year - Full-time Apply with Indeed The Administrative Assistant and Office Manager supports the General Manager with daily administrative tasks, assists the Finance and Human Resources teams, and manages day-to-day operations of the Texas office. This position provides trained backup coverage during team members' absences and completes tasks requiring an on-site presence. The role requires strong organization, reliable follow-through, and discretion when handling business and employee information. General Manager Support Manage calendars, schedule meetings, coordinate travel, and prepare itineraries and expense reports. Prepare correspondence, presentations, reports, meeting materials, and other documents as requested. Record meeting notes, track action items, and follow up with employees and departments on deadlines. Coordinate communications between the General Manager, employees, visitors, and external contacts. Assist with daily administrative requests, special projects, and collection of information for management review. Finance Team Support Provide backup administrative coverage during Finance team members' absences using established procedures. Collect and organize invoices, receipts, expense reports, purchase records, and other supporting documents. Process and post Accounts Receivable (AR) payments to SAP. Post AR payments and related transactions to CRM. Process and post AR invoices to SAP. Prepare and deposit customer checks in a timely manner. Schedule and process ACH payments through Chase. Issue vendor payments and checks through Chase Bill Pay. Process and post Accounts Payable (AP) invoices to SAP. Prepare and post AP payment journal entries to SAP. Complete in-office tasks such as receiving financial mail, scanning documents, and coordinating signatures. Maintain accurate financial files and route questions, discrepancies, and approval requests to the Finance team. Assist with month end closing by reconciling settlements through CRM and SAP Human Resources Team Support Provide backup administrative coverage during HR team members' absences and complete assigned in-office tasks. Coordinate interviews, candidate visits, employee onboarding, orientation, and offboarding logistics. Collect and organize employee forms, timekeeping records, and other documentation under HR direction. Assist with employee communications, training schedules, and coordination of equipment and office access. Refer benefits questions, employee concerns, and policy decisions to HR. Maintain confidentiality of employee and company information. Texas Office Management Welcome visitors, answer and route calls, and manage office mail, packages, and courier services. Support managers and employees with administrative tasks Manage office supplies, equipment, shared spaces, meeting rooms, and routine office purchases within approved limits. Help manage facilities by coordinating cleaning, repairs, maintenance, service appointments, and communication with vendors and building management. Coordinate office meetings, employee events, visitor arrangements, and business meals as requested. Ensure compliance with company policies and workplace requirements Maintain office records, keys, access credentials, and vendor contacts; report facility issues promptly.

Pay:

$50,000.00 - $65,000.00 per year

Benefits:

401(k) Dental insurance Flexible spending account Health insurance Health savings account Life insurance Paid time off Retirement plan Vision insurance

Experience:

Executive Assistance:

3 years (Preferred) Office management: 3 years (Preferred)

Account Payable & Accounts Receivable:

3 years (Preferred)

Work Location:

In person