Find & Apply For Office Manager Jobs in Hempstead, Texas

Oil & Gas Bookkeeper, Office Supervisor & Owner Relations

HOLLEY OIL COMPANY, LLC

Hempstead, TX $45,000 - $65,000 a year - Full-time Apply with Indeed About Holley Oil Company Holley Oil Company, L.L.C. is an independent oil and gas producer operating in Texas. We are a small, hands-on organization where the work is varied, the pace is steady, and every person makes a visible difference. Our office in Hempstead supports field operations, accounting, and the royalty and working interest owners who partner with us. We are looking for someone who wants ownership of a role rather than a narrow slice of one — a person who can run the office, keep the books clean, and take genuine care of our owners. Position Summary The Office Manager is the operational and administrative center of the Hempstead office. This is a combined office management, full-charge bookkeeping, and revenue distribution role. You will handle day-to-day office administration, accounts payable and vendor relations, monthly revenue distribution to royalty and working interest owners, division order and pay deck maintenance, and required regulatory filings. Success in this position requires accuracy, discretion, and comfort working independently. You will be the primary point of contact for vendors and interest owners, and you will work directly with the President and the accounting team. Key Responsibilities Revenue Distribution and Owner Relations Process monthly revenue distributions to royalty and working interest owners, including sales by well. Maintain pay decks, division orders, and transfer orders; process ownership changes, royalty changes, and owner address updates. Serve as the primary contact for royalty and working interest owner inquiries, resolving questions on payments, statements, and ownership with professionalism and care. Manage accounts receivable for non-netted working interest partners and follow up to promote prompt payment. Enter and maintain revenue and production data in the company's oil and gas accounting system. Accounting and Bookkeeping Enter vendor invoices, code to the correct well and account, and generate accounts payable aging reports. Serve as the primary vendor contact for payables, credit applications, and account setup. Prepare and print checks for monthly operating expenses, vendors, and contractors. Monitor bank balances and maintain general bookkeeping records. Prepare bank deposits and process incoming checks. Provide general support to the accounting department on reporting, reconciliations, and special projects. Regulatory and Compliance Filings Prepare and submit monthly production reports to the Texas Railroad Commission (RRC). Prepare and submit required General Land Office (GLO) filings. Prepare and file quarterly payroll reports. Office Administration Answer and route incoming calls; manage general email correspondence. Sort and distribute mail; handle copying, scanning, and document management. Maintain organized physical and electronic filing systems and company records. Order office supplies and manage general office operations. Required Qualifications Three or more years of experience in oil and gas office administration, field-level accounting, or revenue distribution. Equivalent industry experience will be considered. Working knowledge of oil and gas revenue distribution, division orders, and pay decks. Experience with oil and gas accounting software (for example Roughneck, WolfePak, Petrofly, Quorum, OGsys, or similar). Solid bookkeeping fundamentals, including accounts payable, accounts receivable, and bank reconciliation. Proficiency with Microsoft Excel, Word, and Outlook. Strong attention to detail and accuracy in handling financial and ownership data. Professional, courteous communication skills, particularly in owner and vendor interactions. Sound judgment and absolute discretion in handling confidential financial, ownership, and banking information. Ability to work independently, set priorities, and manage multiple deadlines with limited supervision. Preferred Qualifications Direct experience with Roughneck oil and gas accounting software. Familiarity with Texas Railroad Commission and General Land Office filing requirements. Experience supporting an operator or working interest owner in a multi-well environment. Active Texas notary public commission, or willingness to obtain one. Payroll processing and quarterly payroll reporting experience. Holley Oil Company, L.L.C. is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, genetic information, or any other characteristic protected by applicable federal, state, or local law.

Pay:

$45,000.00 - $65,000.00 per year

Benefits:

Dental insurance Health insurance Paid time off

Work Location:

In person