Find & Apply For Office Manager Jobs in Paris, Texas

Purpose of Your Job Position The primary purpose of your job position is to assist the accounting functions of the facility in accordance with current acceptable accounting and cost reimbursement principles relating to the long-term care industry. Delegation of Authority As Assistant Business Office Manager, you are delegated the administrative authority, responsibility and accountability necessary for carrying out your assigned duties. Job Functions Every effort has been made to identify the essential functions of this position. However it in no way states or implies that these are the only duties you will be required to perform. The omission of specific statements of duties does note exclude them from the position if the work is similar, related, or is an essential function of the position. Duties and Responsibilities Administrative Functions Plan, develop, organize, implement, evaluate and direct the facility's accounting functions under the supervision of the Administrator and/or Business Office Manager. Review the facility's accounting policies and procedures periodically, at least annually. Interpret the facility's accounting policies and procedures to employees, residents, family members, visitors, government agencies, etc., as necessary. Assist department directors in the development and use of accounting policies and procedures, and establish a rapport in and between departments so that each can realize the importance of accurate reporting procedures. Monitor internal controls to assure compliance with established procedures. Represent the facility at and participate in meetings as required. Participate in departmental meetings. Assist in the establishment and maintenance of an adequate accounting system that reflects the operating cost of the facility. Assist in standardizing the methods in which work will be accomplished. Assist in establishing and maintaining a system of financial recordkeeping to include ledgers, recording payments, writing receipts, posting cash journals, prepare and make bank deposits, etc. Assist in establishing and maintaining a system of accounts payable, to include invoicing, purchase orders, pay vouchers, check register, ledgers, etc., as necessary.. Perform functions of computer/data processor as necessary. Develop and utilize computer reports and output as required. Ensure that resident admission contracts are signed and appropriately filed. Assist in the planning and implementation of changes in the accounting system. Assume in assisting in the administrative authority, responsibility, and accountability of directing the accounting functions and programs. Committee Functions Serve on the Budget Committee of the facility. Provide written/oral reports of such committee meetings to the Administrator as directed or as may become necessary. Evaluate and implement recommendations from the facility's Budget Committee. Conduct departmental performance evaluations in accordance with established policies and procedures. Staff Development Attend and participate in workshops, seminars, etc., to keep abreast of current changes in the long-term care field, as well as to maintain a professional status. Create and maintain an atmosphere of warmth, personal interest, and positive emphasis, as well as a calm environment throughout the facility. Attend and participate in annual OSHA and CDC in-service training programs for hazard communication, TB management, and bloodborne pathogens standard. Safety and Sanitation Follow established safety regulations, to include fire protection/prevention, smoking regulations, infection control, etc. Follow established ergonomics policies and procedures governing lifting techniques, repetitive tasks, and the use of safety equipment and supplies to prevent work-related injuries and illnesses. Report missing/illegible labels and MDSs to the safety officer or other designated person. Equipment and Supply Functions Ensure that an adequate supply of accounting supplies and equipment are on hand to meet the day-to-day operational needs of the facility. Request repairs for office equipment as necessary. Resident Rights Maintain confidentiality of all resident information. Knock before entering a resident's room. Ensure that the resident's rights to fair and equitable treatment, self determination, individuality, privacy, property and civil rights, including the right to wage complaints, are well established and maintained at all times. Develop accounting practices to ensure that resident funds are maintained in accordance with current federal and state regulations and guidelines. Provide each resident with a quarterly accounting of his/her funds managed by the facility. Working Conditions Works in office areas as well as throughout the facility. Moves intermittently during working hours. Is subject to frequent interruptions. Is involved with residents, family members, personnel, visitors, government agencies/personnel, etc., under all conditions/circumstances. Is subject to hostile and emotionally upset residents, family members, personnel and visitors. Works beyond normal working hours and on weekends and holidays when necessary. Is subject to call-back during emergency conditions (e.g., severe weather, evacuation, post-disaster, etc.). Attends and participates in continuing educational programs. Is subject to injury from falls, burns from equipment, odors, etc., throughout the work day, as well as to reactions from dust, disinfectants, tobacco smoke, and other air contaminants. Is subject to exposure to infectious waste, diseases, conditions, etc., including TB and the AIDS and Hepatitis B viruses. May be subject to the handling of and exposure to hazardous chemicals. Communicates with the medical staff, nursing personnel, and other department supervisors. Specific Requirements Must be able to read, write, speak and understand the English language. Must possess the ability to make independent decisions when circumstances warrant such action. Must possess the ability to deal tactfully with personnel, residents, family members, visitors, government agencies/personnel and the general public. Must have advanced training in hospital or long-term care administration. Must be knowledgeable of accounting principles, laws, regulations, and guidelines pertaining to long-term care administration. Must possess the ability to work harmoniously with and supervise other personnel. Must possess the ability to plan, organize, develop, implement, and interpret the programs, goals, objectives, policies and procedures, etc., that are necessary for providing sound accounting techniques. Must be thoroughly familiar with the laws, regulations, and guidelines governing personnel administration. Must have patience, tact, cheerful disposition and enthusiasm, as well as be willing to handle residents, staff and visitors based on whatever maturity level at which they are currently functioning. Must possess the ability to seek out new methods and principles and be willing to incorporate them into existing accounting practices. Must be knowledgeable of micro-computers, data entry, output, system applications, etc. Must be knowledgeable of principles of governmental accounting, including budgeting, cost reporting, taxation, etc. Must possess the ability to examine and verify financial documents and reports. Must be knowledgeable in auditing principles and practices. Must not pose a direct threat to the health or safety of other individuals in the work place. Physical and Sensory Requirements (With or Without the Aid of Mechanical Devices) Must be able to move intermittently throughout the work day. Must be able to speak and write the English language in an understandable manner. Must be able to cope with the mental and emotional stress of the position. Must possess sight/hearing senses or use prosthetics that will enable these senses to function adequately so that the requirements of this position can be fully met. Must function independently, have flexibility, personal integrity, and the ability to work effectively with residents, personnel, and support agencies. Must meet the general health requirements set forth by the policies of this facility which include a medical and physical examination. Must be able to relate to and work with ill, disabled, elderly, emotionally upset, and at times hostile people within the facility. Requires repetitive hand motion. Minimal lifting and carrying requirements. May be necessary to assist in the evacuation of residents during emergency situations. Acknowledgment I have read this job description and fully understand the requirements set forth therein. I hereby accept the position of Office Manager and agree to perform the identified essential functions in a safe manner and in accordance with the facility's established procedures. I understand that as a result of my employment, I may be expose to blood, body fluids, infectious diseases, air contaminants (including tobacco smoke), and hazardous chemicals and that the facility will provide to me instructions on how to prevent and control such exposures. I further understand that I may also be expose to the Hepatitis B Virus and that the facility will make available to me, free of charge, the Hepatitis B vaccination. I understand that my employment is at-will, and thereby understand that my employment may be terminated at-will either by the facility or myself, and such termination can be made with or without notice.

Pay:

$12.00 - $16.00 per hour Expected hours: 15.0 - 30.0 per week

Benefits:

401(k) 401(k) matching 403(b) Dental insurance Employee discount Family leave Flexible spending account Health insurance Health savings account Life insurance Paid time off Retirement plan Tuition reimbursement Vision insurance

Work Location:

In person