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Office Manager/Receptionist Elite Concrete Coatings West Jordan, UT Job Details Full-time $16 - $23 an hour 1 day ago Benefits Health insurance Dental insurance 401(k) Paid time off Vision insurance Opportunities for advancement Qualifications Customer communication Teamwork Administrative experience High school diploma or GED QuickBooks Organizational skills Productivity software

Full Job Description Job Summary:

As the Office Manager, you will play a pivotal role in ensuring the smooth and efficient operation of our concrete coatings business. You will oversee various administrative tasks, coordinate with internal teams and external stakeholders, and contribute to the overall success and growth of the company. The Office Manager will be the first point of contact for clients, visitors, and callers, providing exceptional customer service.

Responsibilities:

Administrative Management:

Manage day-to-day office operations, including scheduling, record-keeping, and supply inventory. Oversee administrative procedures and systems to ensure efficiency and compliance with company standards.

Customer Service Coordination:

Serve as the primary point of contact for customer inquiries and service requests. Coordinate with sales and service teams to schedule appointments, provide quotes, and ensure timely delivery of services.

Project Management Support:

Assist in project coordination, including scheduling, resource allocation, and tracking project timelines and deliverables. Communicate effectively with customers, contractors, and vendors to facilitate smooth project execution and ensure customer satisfaction.

Financial Administration:

Assist in financial management tasks, such as invoicing, billing, and accounts receivable/payable. Work closely with the accounting department to reconcile financial records, track expenses, and prepare reports as needed.

Inventory Management:

Monitor inventory levels of materials and supplies, and coordinate with suppliers to ensure timely replenishment. Maintain accurate inventory records and optimize inventory management processes to minimize waste and maximize efficiency.

Team Support and Training:

Provide administrative support to the team, including scheduling, training coordination, and performance tracking. Foster a positive and collaborative work environment by promoting teamwork, professional development, and continuous improvement initiatives.

Social Media Management:

Create and coordinate social media content that showcases our completed projects — photos and short videos of finished work, before/afters, and project highlights. Maintain a consistent posting schedule to highlight the company's work and build brand awareness. (Organic content to show what we do — not paid advertising.) Capture quality job-site photos and video and write clean, engaging captions.

Requirements:

High school diploma or equivalent. Proven experience in a customer service or administrative role. Excellent communication and interpersonal skills, with a customer-focused approach. Proficiency in office management software. (QuickBooks, Housecall Pro, Adobe, Microsoft) Strong organizational skills with the ability to multitask and prioritize. Professional appearance and demeanor. Ability to work independently with minimal supervision. Flexibility to adapt to changing priorities and responsibilities. Positive attitude and willingness to learn.

Preferred Qualifications:

Experience working in a service-based industry. Knowledge of concrete coatings products, applications, and industry standards is a plus. Experience creating social media content (photo/video) is a plus.

Working Conditions:

This position primarily operates in a professional office environment. Regular working hours, with occasional evenings as needed. May require standing or sitting for extended periods and occasional lifting of light objects.

Benefits:

Competitive salary Health insurance Paid time off Retirement plan options Opportunities for professional development and advancement

Application Instructions:

To apply, please submit your resume and a cover letter detailing your relevant experience and why you are interested in this position. We look forward to hearing from you!

Job Type:

Full-time Pay:

$16.00 - $23.00 per hour

Benefits:

401(k) Dental insurance Health insurance Paid time off Vision insurance Ability to

Relocate:

West Jordan, UT 84088: Relocate before starting work (Required)

Work Location:

In person