Find & Apply For Office Manager Jobs in Fredericksburg, Virginia

•Only resumes emailed to careers@ilmcorp.com will be considered

•About the role ILM Corp is looking to hire a reliable, detail oriented and experienced bookkeeper to own day-to-day accounting for our company and several smaller related entities. About 80% of the role is bookkeeping. The rest is HR administration, office management, and light property management administration. Reporting directly to the President, you'll work in a calm, structured office environment following established processes. You will collaborate closely with experienced internal teams and trusted external partners, including our accountant and benefits providers. We're looking for someone who takes pride in accuracy, consistency, and keeping information organized. Someone who enjoys making sure the details are right and things are done the right way. Bookkeeping (about 80%) Full-cycle bookkeeping in QuickBooks for one primary company and several smaller entities Client invoicing, accounts receivable, and collections follow-up Accounts payable: vendor bills, payment runs, and vendor records Payroll processing Account reconciliations, expense categorizations and journal entries through trial balance Month-end close to support the work of outside CFO and accountants. Maintain financial and operational tracking spreadsheets HR & Office Management (about 15%) Administrative point of contact for health insurance, 401(k), and PTO tracking, working with our benefits brokers Follow standardized procedures for the hiring, interviewing, and ensuring staff adhere to company policies. Maintaining staff records. Ensure all HR software is updated and files kept up to date.

General office management:

vendors, supplies, and facility coordination Property Management Administration (about 5%) Maintain tenant records, rent collection, and lease renewals in Buildium Log and coordinate maintenance requests with vendors What we're looking for

Experience:

5+ years of hands-on bookkeeping experience, including payroll and reconciliations. Some HR or office administration experience

Technical:

Proficiency in Excel/Google Sheets and Quickbooks (equivalent). Buildium or other property management software experience is a plus

Education:

Associate's or bachelor's degree in accounting or a related field, or equivalent experience

Methodical Approach:

You are a reliable professional who prefers working within clearly defined structures and following established rules and regulations.

Adaptability:

ILM is growing and working to continually improve all aspects of the business.

Team-Oriented:

You work well in a cooperative environment and value being a dependable resource for the rest of the team.

Local Presence:

You currently live in the Fredericksburg, VA area and are looking for a stable, in-office position. What you'll get

Salary:

$58,000 - $68,000, based on experience

Benefits:

Health insurance, 401(k), and Paid Time Off (PTO).

Stability:

A consistent work environment within a financially sound organization that has been in business since 1976.

Support:

A role where you work closely with leadership and have clear guidance on priorities and expectations. Why you'll like working here Clear expectations: Work within established processes while having the flexibility to improve and adapt them as we grow.

A role that matters:

Your work directly supports our employees, operations, financial management, and continued growth.

Variety without chaos:

You'll work across accounting, HR, property management administration/bookkeeping, and operations without being limited to one narrow function.

A strong team:

Work with experienced professionals who value accuracy, dependability, cooperation, and getting things done. In-office, with flexibility: Work alongside your coworkers in our Fredericksburg office with a 9/80 schedule (every other Friday off) if that fits your life better.

Stability with growth:

Get the stability of an established 50-year-old company combined with the opportunities that come from a growing business. About ILM Corporation Founded in 1976, ILM Corporation provides digital mailroom, document processing, and data capture services for organizations in the medical, insurance, financial, and government sectors. We are a financially sound, privately owned company headquartered in Fredericksburg, Virginia. ILM was recognized on the Inc. 5000 list of fastest-growing private companies in 2017 and continues to grow today. Learn more about our facility and team in our 1-minute overview video: https://youtu.be/YCAp-V1pRy0 ILM Corporation is an Equal Opportunity Employer.

Pay:

$58,000.00 - $68,000.00 per year

Benefits:

401(k) 401(k) matching Dental insurance Disability insurance Flexible schedule Health insurance Health savings account Life insurance Paid time off Vision insurance

Experience:

Accounting:

5 years (Required)

Location:

Fredericksburg, VA 22401 (Required)

Work Location:

In person