Find & Apply For Office Manager Jobs in Gillette, Wyoming

OFFICE ADMINISTRATOR / PAYROLL & TIMEKEEPING

Extreme Precision Industrial Contractors, LLC is looking for a dependable, organized, and detail-oriented Office Administrator to join our team. We are seeking a dynamic and highly organized Office Administrator to join our team! In this vital role, you will be the backbone of our daily operations, ensuring the office runs smoothly and efficiently. Your energetic approach and exceptional organizational skills will support various administrative functions, enhance client and team communication, and maintain a welcoming environment. This paid position offers a chance to develop your administrative expertise while contributing to a vibrant workplace. This position will handle day-to-day administrative responsibilities while also assisting with employee timekeeping, payroll, receipts, and accounting-related administrative duties. The ideal candidate is someone who is comfortable working with numbers, maintaining confidential information, meeting deadlines, and learning new systems and responsibilities. Responsibilities Manage front desk responsibilities, including greeting visitors and handling multi-line phone systems with professionalism and courtesy. Enter, review, allocate, and maintain employee time records Assist with weekly payroll processing and payroll-related tasks Review employee time for accuracy and ensure hours are properly coded and allocated Maintain employee and payroll records Work with supervisors to resolve timekeeping discrepancies Collect, review, organize, and maintain company receipts Code receipts to the appropriate accounts, jobs, departments, or expense categories Match receipts to transactions in QuickBooks and ensure supporting documentation is properly recorded Follow up with supervisors or employees regarding missing, incomplete, or incorrect receipts Assist with identifying and resolving discrepancies between receipts and QuickBooks transactions Enter and maintain information in QuickBooks and Quickbase Use Microsoft Excel and Word for reports, spreadsheets, correspondence, and other office needs Assist with filing, data entry, document preparation, and recordkeeping Communicate with employees and supervisors regarding administrative, timekeeping, payroll, and receipt questions Maintain confidentiality of employee, payroll, and company information Assist with other HR, payroll, accounting, and office-related responsibilities as needed Take on additional responsibilities as training and experience develop Qualifications Minimum 3 years of administrative/office experience Previous payroll, timekeeping, bookkeeping, or accounting experience is a plus Strong attention to detail and accuracy Comfortable working with numbers and spreadsheets Proficient with Microsoft Word and Excel Ability and willingness to learn QuickBooks and Quickbase Strong organizational and communication skills Ability to prioritize multiple tasks and meet deadlines Ability to identify discrepancies and follow through to get them corrected Ability to work independently while also working effectively with supervisors and employees Must be dependable and maintain a high level of confidentiality Willingness to learn and take on additional responsibilities What We're Looking For We are looking for someone who wants to grow with the company and take on additional responsibilities over time. Payroll and timekeeping experience is a bonus, but we are willing to train the right person who has strong administrative experience, attention to detail, and a willingness to learn. Experience with QuickBooks, Quickbase, payroll, employee timekeeping, receipt coding, or bookkeeping is highly preferred but not required.

Employment Type:

Full-Time Location:

Gillette, Wyoming Pay:

$18.00 - $22.00 per hour Expected hours: 40.0 per week

Benefits:

401(k) 401(k) matching Dental insurance Health insurance Life insurance Paid time off Vision insurance

Education:

High school or equivalent (Preferred)

Experience:

Office:

3 years (Preferred)

Language:

Spanish (Preferred)

Location:

Gillette, WY 82716 (Preferred) Ability to

Commute:

Gillette, WY 82716 (Required)

Work Location:

In person