Find & Apply For Office / Administrative Assistant Jobs in Bloomington, California

Calmex Engineering is seeking an entry-level Administrative Assistant to help move approved estimate information into job setup and prepare accurate job data for field operations and billing. This person will receive hands-on training from the team and gradually take ownership of routine administrative tasks. The ideal candidate is organized, detail-oriented, comfortable using computers, and willing to learn. Construction experience is helpful but not required. Responsibilities Enter approved estimate information into company systems to create and update job records. Enter and verify customer information, job names, locations, job numbers, phase codes, and other required details. Prepare and organize job information for field teams and billing. Help ensure field and billing teams receive complete, accurate, and current job data. Maintain job files, supporting documents, spreadsheets, and tracking logs. Update job information as approved changes are provided. Review data for accuracy and follow up with the team when information is missing or unclear. Follow established procedures and maintain checklists for recurring tasks. Provide general administrative support related to job setup and documentation. Occasionally run bids Track & send submittals for prime and sub jobs Training and Development This position will work closely with the team to learn company systems and the workflow from approved estimates through job setup, field support, and billing documentation. Responsibilities will increase as the employee becomes comfortable completing tasks accurately and independently. Qualifications Basic proficiency with Microsoft Excel, Outlook, Word, and Teams. Accurate typing and data entry skills. Strong attention to detail and organizational skills. Ability to follow instructions, manage assigned tasks, and meet deadlines. Clear communication skills and willingness to ask questions. High school diploma or equivalent. Previous administrative or data entry experience is helpful but not required. Job Summary We are seeking a proactive and detail-oriented Administrative Assistant specializing in Job Setup and Data Entry to join our dynamic team. In this role, you will be responsible for efficiently establishing new job records, managing data entry tasks, and maintaining accurate information across various databases and systems. Your organizational skills and technical proficiency will ensure smooth onboarding processes and uphold data integrity. This position offers an exciting opportunity to contribute to operational excellence by supporting administrative workflows with precision and enthusiasm. Responsibilities Set up new job records accurately within database systems, ERP (Enterprise Resource Planning) platforms, and other relevant software. Enter, verify, and update data in spreadsheets, databases, and productivity software with high accuracy. Manage confidential information responsibly, ensuring data security and privacy compliance at all times. Utilize Microsoft Office tools such as Word, Excel, and other office productivity software to prepare reports, documents, and data summaries. Perform data entry tasks using 10-key typing skills efficiently to support administrative operations. Assist with basic transcription and word processing duties to support team documentation needs. Maintain organized electronic files and records for easy retrieval and audit readiness. Skills Strong computer skills with proficiency in database systems, spreadsheets, and office productivity software. Experience working with ERP systems for job setup and data management. Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced environment. Demonstrated typing speed of at least 10 keys per second with high accuracy; experience in transcription is a plus. Ability to analyze Excel data through basic functions such as sorting, filtering, and simple formulas for data analysis purposes. Knowledge of handling confidential information with discretion and professionalism. Good understanding of basic math principles necessary for data validation and calculations. Exceptional customer service skills when interacting with internal teams or external vendors regarding job setup procedures. Prior office experience that showcases reliability, attention to detail, and technical proficiency. Join us in a role that combines administrative precision with energetic teamwork! Your expertise will help streamline our operations while providing vital support across departments. We value motivated individuals eager to grow their skills within a collaborative environment committed to excellence!

Pay:

$43,680.00 - $50,000.00 per year

Benefits:

Dental insurance Health insurance Paid time off Retirement plan Vision insurance

Work Location:

In person