Find & Apply For Office / Administrative Assistant Jobs in Ceres, California

Overview We are seeking a professional and organized Administrative Assistant to join our team. This role is essential in maintaining smooth office operations, providing excellent customer service, and supporting administrative functions. The ideal candidate will possess strong office management skills, be proficient in various computer applications, and demonstrate exceptional communication abilities. Bilingual skills are a must to effectively serve diverse clients and staff. Duties Manage front desk operations, including greeting visitors and clients with professionalism and courtesy Handle phone systems, screen calls, and direct inquiries appropriately Perform data entry, filing, and maintain organized records using Microsoft Office and Google Workspace tools Schedule appointments, manage calendars, and coordinate meetings efficiently Assist with bookkeeping tasks and perform basic office management duties Support customer service efforts by addressing inquiries promptly and professionally Proofread bilingual documents for accuracy and clarity before distribution Maintain office and warehouse supplies inventories and place orders as needed Provide administrative support to various departments, including personal assistant tasks when required Facilitate training & development programs to enhance employee skills and career growth opportunities Manage benefits administration and employee relations to promote a supportive work environment Ensure compliance with employment & labor law, OSHA regulations, and workers' compensation policies Ensure office environment adheres to organizational policies and procedures Other duties, as necessary Qualifications Bilingual is a must for a primarily Spanish speaking team Proven experience in office administration, clerical work, or reception roles Strong computer literacy with proficiency in Microsoft Office Suite, Google Workspace, and data entry skills Familiarity with QuickBooks, multi-line phone systems, calendar management, and bookkeeping is preferred Experience with project management tools and strategic planning for HR initiatives Strong understanding of employment & labor law including

FMLA, OSHA

standards, and workers' compensation procedures Excellent organizational skills with the ability to prioritize tasks effectively Exceptional customer service skills with professional phone etiquette and interpersonal communication abilities Bilingual capabilities are highly desirable to assist a diverse organization Ability to handle multiple responsibilities simultaneously while maintaining attention to detail Prior experience in office management or administrative support roles is advantageous Strong typing skills and proofreading abilities to ensure accuracy in all communications This position offers an opportunity to be a vital part of our organization by ensuring efficient office operations while delivering outstanding support to clients and staff.

Pay:

$20.00 - $25.00 per hour

Benefits:

401(k) 401(k) matching Dental insurance Health insurance Life insurance Paid time off Vision insurance

Work Location:

In person