Find & Apply For Office / Administrative Assistant Jobs in Chino, California

Qualifications Authorized to work in the U.S. High school diploma or above. Advanced Excel skills. Fluent in English and Mandarin Chinese (Required). Fluent in Japanese (Optional).

Key Responsibilities Administrative Support:

Answer phone calls, take messages, and redirect calls as necessary. Maintain and organize office files, both physical and digital. Prepare and proofread documents, memos, and reports. Handle incoming and outgoing mail and packages.

Scheduling and Coordination:

Schedule and manage appointments, meetings, and conferences. Coordinate travel arrangements and accommodations. Prepare meeting agendas and materials; take minutes during meetings.

Communication:

Serve as the point of contact between executives, clients, and staff. Draft and send emails, letters, and other forms of communication on behalf of senior management. Greet and assist visitors, clients, and employees.

Office Management:

Manage office supplies, including inventory, ordering, and distribution. Ensure that office equipment (e.g., printers, fax machines) is maintained and in good working condition. Organize office events, such as team meetings, luncheons, and training sessions.

Record Keeping and Documentation:

Maintain accurate records of meetings, reports, and other business documentation. Keep track of deadlines, follow up on tasks, and manage documentation storage.

Financial Support:

Assist with basic financial tasks, such as processing invoices and expense reports. Maintain petty cash or assist in financial recordkeeping tasks.

Job Type:

Full-time Pay:

$20.00 - $22.00 per hour

Benefits:

401(k) Dental insurance Health insurance Life insurance Paid time off Vision insurance

Experience:

Microsoft Excel:

1 year (Preferred)

Language:

Japanese (Preferred) Chinese (Required) Ability to

Commute:

Chino, CA 91710 (Required) Ability to

Relocate:

Chino, CA 91710: Relocate before starting work (Required)

Work Location:

In person