Find & Apply For Office / Administrative Assistant Jobs in Cupertino, California

The Administrative Assistant will support multiple manager calendars, as well as provide excellent, comprehensive administrative and operational support to the various teams. The highly motivated, customer-centric candidate will be responsible for general administrative tasks. In this role, you will coordinate between multiple team leads and their respective groups and cross-functional partners. This role is for a highly organized, resourceful, and adaptable team player, who is both creative and results oriented and has a passion for helping teams run smoothly. This position requires a tenacious self-starter with experience in an administrative assistant role within a dynamic high tech environment. Responsibilities will include but are not limited to: Assist in heavy calendar management, demonstrating flexibility and problem-solving abilities, prioritize schedules including last-minute changes. Liaise with executive admins to coordinate scheduling of key leadership meetings and scheduling between multiple senior leads, their teams and cross functional partners. Arrange domestic and international travel and process expense reports as needed. Supporting all administrative activities for the team. Assist with coordination and communication of on-site team meetings and events, including room reservations, catering, team building events, workshops and off-sites.

Minimum Qualifications:

Experience with calendar management, complex travel arrangements, expense reports, and facilities requests. Proficiency with office tools like Calendar, Mail, Keynote, Quip, Slack, etc. Experience working with / understanding the needs of creative organizations. Experience collaborating with distributed teams — the role will be primarily working with teams across Cupertino, Culver City, and New York — as well as stakeholders across EMEA and APAC timezones. Comfortable operating as part of a greater team of administrative assistants that support one another. Strong attention to detail and accuracy. Works effectively with minimal guidance and supervision.

Key Qualifications:

4+ years experience supporting Sr Manager level or higher discipline leads and/or cross-functional teams in an administrative / coordination capacity. Able to work autonomously with a strong work ethic and handle sensitive and confidential information with integrity and discretion. Excellent written and verbal communication skills and a strong sense of professionalism. Proven track record of meeting deadlines and taking initiative to make confident, well-informed decisions. Ability to notice trends and anticipate needs and changes, and react accordingly with a calm demeanor. Excellent organizational skills, attention to detail, and ability to multitask in a fast-paced environment. Strong interpersonal skills and ability to build relationships cross-functionally. Possess a "can-do" attitude — no task is too big or too small. Ability to handle conflict appropriately, and know when to escalate issues and when to apply common sense. Interest in project management and team culture building. Consistently adapts/improves their processes to get things done more effectively.

Education:

Bachelor's degree or equivalent experience. Client Description Our client is a global leader in consumer technology, renowned for redefining the intersection of hardware, software, and services. Known for their uncompromising commitment to world-class design and user experience, they create products that have become essential to daily life. You will be joining a team that values craftsmanship and simplicity, working on high-impact projects that reach hundreds of millions of people worldwide. #LI-Hybrid