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Administrative Assistant to the Director Yang Fan Academy — Pleasanton, CA Full-time, on-site About Yang Fan Academy Yang Fan Academy is a well-established preschool and after-school academy in Pleasanton, California, serving local families with preschool, kindergarten bridge, after-school, and summer programs. We run a busy, fast-moving campus, and our front office is where parents, teachers, and administration come together. We are looking for a sharp, organized recent college graduate to support our Onsite Director and keep the academy's daily operations running smoothly. The Role As Administrative Assistant to the Director, you will be the Director's right hand and the operational hub of the front office and front desk. This is an excellent first role for a new graduate who wants real responsibility early: you will touch enrollment, parent communications, student records, scheduling, and billing support, you will be a familiar face to our children and families, and you will see how a school actually runs. Key Responsibilities Front desk — be the first point of contact for everyone who walks in: greet parents and children at drop-off and pick-up, check visitors in and out, answer the door and the phones, and keep the front desk calm and welcoming at the busiest times of day Children's daily flow — manage sign-in/sign-out, release children only to authorized adults, coordinate early pick-ups and late arrivals between parents and classrooms, help children who come to the office (a forgotten lunch, a scraped knee, a call home), and pass messages about a child's day between teachers and parents Director support — manage the Director's calendar, prepare documents and reports, track follow-ups, and help drive day-to-day priorities to completion Enrollment and tours — respond to parent inquiries, schedule campus tours, prepare enrollment paperwork, and maintain accurate inquiry and enrollment records Parent communications — answer phone and email inquiries professionally, relay messages between parents and staff, and draft routine correspondence for the Director's review Student records — maintain student files, attendance records, health and emergency information, and enrollment data with a high standard of accuracy and confidentiality Childcare compliance support — help keep licensing paperwork in order: children's files, health records, incident and illness logs, and staff credential files, following California childcare licensing (Title 22) requirements Billing support — assist with invoice preparation, payment records, and subsidy documentation, working with our accountant Staff coordination — help maintain staff schedules, track required credentials and training records, support onboarding paperwork for new hires, and step into a classroom briefly when an extra adult is needed for supervision coverage Office operations — order supplies, coordinate with vendors, keep the front office organized, and handle the small problems before they become big ones Qualifications Bachelor's degree (recent graduates are encouraged to apply) Excellent written and spoken English ; you can write a clear, professional email without being edited Strong organizational skills and attention to detai l — you notice when a date, name, or number is off Comfortable with office technology : email, spreadsheets, shared documents, and learning new software quickly Professional, warm manner with parents and children; calm under pressure when the front office gets busy Genuinely enjoys being around children (our students range from preschool through elementary age) and comfortable stepping into a classroom when needed Discretion and sound judgmen t with confidential student and family information Able to work on-site in Pleasanton , Monday-Friday during school Nice to Have B ilingual English and Mandarin (many of our families and logistics support staff speak Mandarin at home) Any experience with kids in a school, childcare, camp, or front-office/reception setting — including volunteering, tutoring, or camp counseling Early childhood educatio n coursework or units CPR and First Aid certification (or willingness to obtain it after hire) Experience with office softwares : bookkeeping support, scheduling systems, or CRM tools What We Offer A real operations role with mentorship from the Director and the owner — not a coffee-and-copies internship Broad exposure to how a school business runs : enrollment, staffing, billing, and family relations Hands-on experience in how a real business adapts AI and technology to run better — experience most new graduates do not get. A friendly, mission-driven team serving Pleasanton families

Compensation :

$20-$25 per hour , based on qualifications ## How to Apply Please send your resume and a short cover note explaining why this role interests you to. We review applications on a rolling basis.

Pay:

$20.00 - $25.00 per hour Expected hours: 40.0 per week

Benefits:

Paid time off

Work Location:

In person