Find & Apply For Office / Administrative Assistant Jobs in Poway, California

We are looking for a highly organized Sr. Administrative Assistant to support senior leadership in San Diego. This contract opportunity with permanent potential is ideal for someone who thrives in a fast-paced setting, can manage shifting priorities with confidence, and brings strong judgment to complex scheduling and administrative coordination. The right candidate will keep executives prepared, streamline day-to-day operations, and create structure across travel, reporting, and follow-up activities.

Responsibilities:

• Oversee complex executive calendars, arrange meetings, and adjust schedules quickly to accommodate changing priorities and time-sensitive requests.
• Act as a key point of coordination for leadership by assessing incoming requests, resolving scheduling overlaps, and elevating urgent matters appropriately.
• Plan domestic business travel by researching options, securing flights, hotels, and ground transportation, and assembling complete itineraries in advance.
• Provide broad administrative support by organizing files, maintaining documentation, and improving workflows that reduce interruptions for senior leaders.
• Assist with expense administration, including compiling records, reconciling details, and supporting financial tracking through QuickBooks and Excel.
• Document meeting outcomes, maintain action-item lists, and monitor deadlines to help drive timely follow-through across teams.
• Prepare and update spreadsheets, trackers, and reports that improve visibility into projects and administrative processes.
• Support conference call coordination and related logistics to ensure meetings run smoothly and participants are aligned.
• Help manage administrative records related to HR and business operations with accuracy, consistency, and attention to detail.