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Administrative Assistant - Labor & Timekeeping AvidWater Vernalis, CA Job Details Part-time $19 - $21 an hour 2 days ago Qualifications Spanish Computer literacy English Administrative experience High school diploma or GED Attention to detail Organizational skills

Full Job Description About AvidWater:

In 2017 two of the largest Ag Irrigation companies came together, Agri-Valley Irrigation, LLC and Irrigation Design and Construction, LLC. We have operated as two entities yet together as one, and now since 2023 we officially came together as AvidWater. The employee generated name comes from a combination of our companies Av- from Agri-Valley and id- from Irrigation Design & Construction. New Name. Same Commitment. Same People. Focusing on our customers. www.avidwater.com

Summary:

We are seeking a dependable, organized, and detail-oriented Administrative Assistant to support payroll and labor entry operations. This position is responsible for reviewing and reconciling employee timecards, verifying that hours are accurate and match supporting documentation, entering labor hours into the timekeeping system, uploading and organizing documents, and running reports. The ideal candidate is comfortable using computers and timekeeping software, communicates effectively in both English and Spanish, and can manage administrative tasks accurately and efficiently in a fast-paced office environment.

Responsibilities:

Review, verify, and reconcile employee timecards to ensure hours are accurate and match corresponding records and documentation. Identify discrepancies, missing information, or inconsistencies in time entries and follow up with the appropriate personnel for corrections. Enter employee hours and labor information into the designated timekeeping or payroll system. Upload, scan, file, and maintain digital documents in the appropriate folders and systems. Verify data for accuracy and completeness before submitting or processing records. Communicate with employees, supervisors, and other team members by phone to clarify timecards, missing paperwork, and labor entries. Maintain organized electronic and paper filing systems. Assist with additional administrative tasks as assigned. Education and/or

Experience:

High School Diploma or GED required.

Preferred:

Previous experience in an administrative, data entry, payroll support, labor tracking, or timekeeping role. Bilingual in English and Spanish, with the ability to communicate clearly over the phone in both languages. Basic computer skills, including navigating software, managing files, uploading documents, and using email. Ability to learn and work with timekeeping, labor tracking, or payroll-related software. Basic Microsoft Excel skills, including entering data, reading spreadsheets, and performing simple tasks. Strong attention to detail and the ability to identify errors or discrepancies. Excellent organizational skills and the ability to manage multiple tasks. Good written and verbal communication skills. Ability to follow procedures, meet deadlines, and work independently.

Schedule:

This is a part time role. (24 hours per week) Must be available Monday and Tuesday to meet payroll deadlines. Third work day is flexible.

Pay:

$19.00 - $21.00 per hour

Language:

Spanish (Required)

Work Location:

In person