Find & Apply For Office / Administrative Assistant Jobs in Whittier, California

Electrical Contractor's office, looking for an office assistant who will be responsible for providing administrative support to ensure efficient operations. Supports Service Manager, Assistant Manager, service employees and the customers/clients through a variety of tasks related to organization and communication. Responsible for confidential and time sensitive material. Familiar with a variety of electrical concepts, practices and procedures (preferred but not required).

Responsibilities :

Answer and direct phone calls Emailing clients Updating calendar schedules Some payroll and bookkeeping duties like sorting and recording weekly receipts. Updating job accounts, coordinating equipment rentals, typing of dictated proposals and/or invoices. Support HR, accounting, or management with basic bookkeeping, expense reports, and travel arrangements. Produce and distribute correspondence memos, letters, faxes and forms Assist in the preparation of regularly scheduled reports, permits, bids, contracts Maintain filing system Order office supplies Submit and reconcile reports, spreadsheets and billings Provide general support to employees and customers Provide information by answering questions, requests and customer inquiries Handle multiple projects Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs Contribute to team effort by accomplishing related results as needed Carry out administrative duties such as filing, typing, copying, binding, scanning etc. Maintain computer and manual filing systems Handle sensitive information in a confidential manner Coordinate office procedures Reply to email, telephone or face to face enquiries Develop and update administrative systems to make them more efficient

Requirements:

Proven admin or assistant experience (2+ years) Knowledge of office management systems and procedures Excellent time management skills and ability to multi-task and prioritize work Attention to detail and problem solving skills Excellent written and verbal communication skills Strong organizational and planning skills Proficient in MS Office/Adobe Basics High school diploma or equivalent Payroll and HR knowlegde (preferred) All other duties as assigned

Qualities:

Team Player Strong attendance record Willing and able to learn and grow Backup to other members of the team

•Please make sure to list 2 professional references on your resumes.

Pay:

$23.00 - $28.00 per hour Expected hours: 20.0 - 40.0 per week

Benefits:

401(k) Paid time off

Education:

High school or equivalent (Preferred)

Experience:

Microsoft Office:

2 years (Preferred)

Customer Service:

2 years (Preferred) Shift availability: Day Shift (Preferred) Ability to

Commute:

Whittier, CA 90602 (Required)

Work Location:

In person