Find & Apply For Office / Administrative Assistant Jobs in Lewes, Delaware

PROGRAM SUMMARY

The Children's Beach House (CBH) is a private, non-profit organization organized under section 501(c) (3) of the Internal Revenue Code as a public charity. CBH was founded in 1936 by Lydia Chichester DuPont with the mission of improving the lives of children, youth, families, and communities by helping them identify, understand and utilize their own strengths, talents and resources.

POSITION TITLE

Front Desk Administrative Assistant

POSITION SUMMARY

The Front Desk Administrative Assistance reports to the Chief Operating Officer (COO) and provides front desk, office management, administrative, HR, bookkeeping and donor support assistance. This position monitors secure building entry, supports preschool check-in and check-out procedures and serves as an important first point of contact for volunteers, preschool families, staff and visitors. The Administrative Assistant is charged with keeping the Accounts Receivable and Accounts Payable files updated, posting invoices and payments, assist philanthropy with donor acknowledgement letters and maintaining the donor database. In addition to the bookkeeping responsibilities, the Administrative Assistant will manage the front door access and answer phones daily from 7:30 am - 3:30 pm. This is a full-time exempt position.

RESPONSIBILITIES/ACCOUNTABILITIES

The following is intended to describe the general nature and level of work performed by a person in this position. It is not intended to be an exhaustive list of all the duties that may be performed in such a position. Maintaining accurate preschool files, maintain parent and child information in iCare software. Process preschool, afterschool and Purchase of Care tuition payments Ensuring compliance with all Purchase of Care standards and requirements Maintaining preschool student rosters, attendance and tuition payments in the iCare database Providing timely and accurate reporting of receivables, payments, outstanding invoices, and Purchase of Care accounts, to Head Teachers and the COO Performing front desk duties daily from 7:30am to 3:30pm - managing front door access, greeting visitors and parents and answering agency phones, respond to general questions and inquiries by email, phone or website Collaborating with the COO to provide support in accordance with CBH's Internal Controls Providing excellent customer service to all participants in the Children's Beach House programs Recording all gifts and payments etc. on the Fund tracking spreadsheet Prepare daily bank deposits and reconcile daily credit card and other electronic donations Assist Bookkeeper in processing accounts payable invoices for entry into Financial Edge accounting system. Assist in maintaining ADP employee database Assist Philanthropy department in preparing donor acknowledgment letters Assist in maintaining Raisers Edge donor database Attending CBH staff meetings as necessary and as requested by the COO Maintaining Volunteer program and database Assisting in agency mailings to donors and sponsors Performing other administrative duties as assigned Serving as CBH Ambassador at all times Attend and assist in CBH fundraising events

SPECIFIC EDUCATIONAL/VOCATIONAL REQUIREMENTS

Bachelor's Degree is strongly preferred. Successful history of demonstrating administrative and organizational skills High professional standards Experience in providing quality customer service

JOB SKILLS

Skills in working collaboratively with other professionals, staff, customers, education professionals and parents. Ability to organize and carry out responsibilities efficiently and effectively Ability to communicate appropriately both verbally and in writing in a wide variety of circumstances. Visual and auditory acuity within professionally determined normal range, with correction if necessary Bookkeeping or accounting experience Mastery competence in MacOS (Apple), Microsoft Office suite and other office applications as well as payroll systems. Ability to troubleshoot and support digital tools as needed. Commitment to the mission and philosophy of the Children's Beach House and an ability and willingness to present a positive image of the organization, and its board and staff to the community Successful experience working effectively with a culturally diverse staff and clients

Pay:

$54,000.00 per year

Benefits:

401(k) 401(k) matching Dental insurance Employee discount Health insurance Life insurance Paid time off Parental leave Vision insurance

Work Location:

In person