Find & Apply For Office / Administrative Assistant Jobs in Winter Haven, Florida

Job Description Help for Job Description. Opens a new window. We are seeking a highly skilled and experienced Senior Administrative Assistant to support our Headquarter office and the executive team with a range of advanced administrative and organizational tasks. This role is ideal for a proactive professional with a background in federal or DoD environments, strong HR acumen, and experience managing complex administrative processes.

Key Responsibilities:

Executive Support and Office Management Oversee daily Front Office operations, adhering to Senior Executive Service (SES) protocols and maintaining a professional environment. Plan and schedule meetings, receive visitors, and provide exceptional customer service in a fast-paced, high-visibility environment. Manage and coordinate complex executive calendars, ensuring accuracy, deconfliction, and responsiveness to shifting priorities. Communication and Correspondence Serve as a primary point of contact for both internal and external stakeholders, transmitting information and preparing presentations for senior management. Author, review, and edit correspondence, ensuring accuracy, professionalism, and adherence to organizational standards. Process incoming communication, including email and correspondence, routing information to the appropriate personnel in a timely manner. Operational and Logistical Support Maintain digital and physical filing systems, ensuring documents, reports, and memos are readily accessible and organized.

Qualifications:

Bachelor's degree in Human Resources, Business Administration, or related field (preferred). 10+ years of senior administrative experience supporting executive-level staff, preferably within federal or defense sectors. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with HR software and applicant tracking systems (ATS). Extensive knowledge of social media platforms and demonstrated ability to leverage them to enhance HCRC's online presence. Superior organizational skills, attention to detail, and discretion in handling confidential information. Strong interpersonal and communication skills, with the ability to manage multiple priorities effectively.

Personal Attributes:

A proactive approach to work, with the ability to anticipate needs and address them independently. Detail-oriented with a high level of accuracy and integrity. Adaptable and poised in fast-paced environments, with a customer-focused mindset. Strong problem-solving skills and a positive, collaborative attitude.