Find & Apply For Office / Administrative Assistant Jobs in Chickamauga, Georgia

ADMINISTRATIVE ASSISTANT

Reports To:

Pastor Position Type:

Part-time (24 hours weekly)

Salary:

$18k

OBJECTIVE

Responsible for providing secretarial, administrative, and organizational assistance to the ministerial staff and the congregation to fulfill the church's mission.

KEY RESPONSIBILITIES 1. OFFICE ADMINISTRATION & COMMUNICATION

Answer phone calls for the church and FBC Preschool, retrieve and respond to voicemails and emails promptly, and direct inquiries appropriately. Open, review, and distribute mail; respond to routine inquiries. Recruit and schedule volunteers during Administrative Assistant's absences. Maintain confidentiality in all matters related to the church office, staff, and congregation. Participate in weekly staff meetings as requested. Any other duties as assigned by the Pastor or Associate Pastor. 2.

CHURCH RECORDS, MEMBERSHIP & CARE

Ensure the church database (Planning Center) is accurate and up to date. Maintain the church membership roll and related records. Submit and organize background checks on membership to comply with FBC Chickamauga's Safety Policies. Notify elders and deacons of individuals or families who may be sick or in need of special attention. Ensure first-time visitors and new members receive a letter and/or packet, as appropriate. Keep elders informed of membership communications and needs. 3.

PUBLICATIONS & DIGITAL COMMUNICATION

Manage day-to-day content of the church website, digital sign, and social media. Manage and route all email for the main church email account. Communicate via email and/or text to church members as directed by ministry staff and designated leaders. Ensure the weekly worship guide, prayer guide, monthly newsletter, and other print materials are designed, approved, printed, and distributed. Oversee and/or prepare special brochures, booklets, and other presentations as needed. Use created templates and checklists to assist in the coordination of church events. 4.

CALENDAR, FACILITIES & EVENTS

Maintain the master church calendar. Coordinate baptisms, weddings, and reservations for the utilization of church facilities. Communicate building use requests to the pastoral staff for approval. Handle paperwork for approved building use requests and go over building use policies. Schedule and coordinate facility tours upon guests' inquiries for building usage. Aide ministry staff in coordinating church events. 5.

EQUIPMENT & SUPPLIES

Order supplies, books, and schedule maintenance on church copier and other office equipment. Ensure office equipment is maintained and in workable condition and stocked with paper, toner, etc. Maintain adequate inventory of office supplies for the office and various departments. Purchase office supplies and equipment. Ensure church members are trained on office equipment prior to using it. Keep supplies stocked around campus (i.e. offering envelopes, visitor cards, membership cards, etc) 6.

FINANCIAL SUPPORT

Assist the Finance ministry team and church bookkeeper with various accounting related duties, including but not limited to: - Reporting weekly giving receipts - Tracking building usage payments Other duties as assigned.

QUALIFICATIONS & SKILLS

Prior administrative assistant experience preferred but not required. Proficient in Mac (Pages, Numbers, Keynote) and Microsoft Office (Word, Excel, PowerPoint). Ability to learn and show proficiency in ProPresenter, Planning Center, Swift Publisher and other technology-based systems used by the church. Demonstrate proficiency with computers, software, and technology. Strong written and verbal communication skills. Able to organize and prioritize work with little supervision. Able to write correspondence, reports, and summarize information. Able to attend meetings as requested.

CHARACTER & PERFORMANCE EXPECTATIONS

An individual of recognized Christian character who loves Jesus, the people of First Baptist Church of Chickamauga, the city of Chickamauga, and the world. Demonstrates a servant's heart, kindness, and a positive demeanor. Willingness to adapt and be flexible while working above and beyond expectations. High level of initiative; takes a proactive approach to work. Performs job duties with a sense of urgency and excellence. Maintains discretion and discernment, always upholding confidentiality.

Pay:

$18,000.00 per year

Work Location:

In person