Find & Apply For Office / Administrative Assistant Jobs in Maxwell, Iowa

We are looking for a highly organized Administrative Assistant to support a construction project team in Texas. This long-term contract position will serve as a central point of coordination for daily office operations, meeting support, travel planning, and site-based administrative activities. The ideal candidate brings strong customer service skills, attention to detail, and the ability to keep project teams, visitors, and vendors informed and supported in a fast-paced environment.

Responsibilities:

• Deliver day-to-day administrative support for a construction site team while maintaining a detail-focused and service-focused approach with staff, clients, and external partners.
• Prepare and submit expense documentation for project leadership, ensuring accuracy and timely processing.
• Coordinate project office resources, including calendars, meeting spaces, parking arrangements, access credentials, and other site materials needed for smooth operations.
• Develop and update organizational references such as team directories, seating layouts, and project support records.
• Arrange travel plans, lodging, schedules, and related logistics for team members and visiting personnel.
• Plan and support project meetings by organizing schedules, preparing materials, documenting discussions, and distributing clear meeting notes.
• Respond to office questions from employees, customers, and visitors, and escalate issues promptly when additional support is required.
• Maintain orderly filing systems, manage supply inventory, assist with staff onboarding or site orientation activities, and help coordinate special events or additional project assignments.
• Provide assistance with onsite productivity issues, such as basic office equipment or connectivity concerns, and work with technical support teams when needed.