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Deputy County Clerk 50 West Douglas Street, Freeport, IL 61032 $17 - $18 an hour - Full-time Apply with Indeed

DEPUTY COUNTY CLERK JOB DESCRIPTION

Position Title:

Deputy County Clerk Department:

County Clerk & Recorder's Office Reports To:

County Clerk & Recorder SUMMARY:

The Deputy County Clerk provides administrative and operational support primarily to the County Clerk's Office and assists the Recorder's Office as needed. This position is responsible for maintaining accurate public records, supporting election and voter registration processes, processing vital records, and providing professional customer service to the public and other agencies in accordance with Illinois statutes and county policies.

DUTIES AND RESPONSIBLITIES

Duties may include, but are not limited to, the following: Maintains, updates, and processes voter registration records and election-related documents in compliance with Illinois election laws and procedures. Assists with election preparation, recordkeeping, and other election administration duties as assigned. Records, files, and issues vital records including birth, death, and marriage certificates, as well as assumed business name certificates. Issues marriage licenses and ensures compliance with all applicable Illinois laws and regulations. Accepts, processes, and verifies delinquent tax payments in accordance with Illinois statutes and county procedures. Performs bookkeeping and financial duties including preparing daily deposits, balancing receipts, reconciling accounts, and assisting with monthly financial reporting. Provides courteous and professional customer service to the public, attorneys, surveyors, real estate professionals, vendors, county departments, and other agencies both verbally and in writing. Operates standard office equipment and utilizes office software and county record management systems. Assists with document filing, scanning, indexing, and records retention procedures. Performs additional duties and responsibilities as assigned.

MINIMUM QUALIFICATIONS

Strong organizational skills and attention to detail. Specialized coursework or experience in office administration, bookkeeping, records management, customer service, or related office practices preferred. Proficiency in Microsoft Office applications and general office equipment.

PHYSICAL DEMANDS

The physical demands described here are representative of those required to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Frequently required to sit, stand, walk, bend, and use hands for computer and office work. Occasionally required to lift and/or move up to 25 pounds. Requires the ability to communicate effectively in person, by telephone, and in writing.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those encountered while performing the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is primarily performed in a standard office environment. Noise levels are generally quiet to moderate but may occasionally increase due to public traffic or building maintenance activities. Frequent interaction with the public, county officials, and outside agencies is required.

Contact :

To apply please submit cover letter and resume to: jwingert@stephensoncountyil.gov Jazmin Wingert Stephenson County Clerk & Recorder 50 West Douglas Street Suite 500 Freeport, IL 61032 Deadline for

Applying :

Open until filled

Job Type:

Full-time Pay:

$17.00 - $18.00 per hour

Benefits:

Dental insurance Health insurance Life insurance Retirement plan Vision insurance

Experience:

Customer service: 1 year (Preferred)

Work Location:

In person