Find & Apply For Office / Administrative Assistant Jobs in Wheaton, Illinois

Job Summary Bruss Landscaping is seeking a versatile and highly organized Administrative Assistant to support our administrative and accounting team. This position involves many aspects of our daily office operations, including accounting support, data entry, document management, customer service, and general administrative tasks. The ideal candidate is dependable, detail-oriented, comfortable working with numbers, and able to manage changing priorities with minimal supervision. About Bruss Landscaping Bruss Landscaping is an established, full-service landscape design, construction, and maintenance company serving Chicago's western suburbs. For 75 years, we have built our reputation on quality workmanship, exceptional landscapes, and long-term relationships with our clients. Responsibilities Support the accounting and administrative team with day-to-day office operations. Assist with accounts payable and accounts receivable, including invoice entry, payments, and record keeping. Perform data entry and maintain accurate company records. Scan, organize, and maintain electronic and physical documents. Answer incoming calls and assist clients, vendors, and prospective customers. Gather and enter new sales leads and direct them to the appropriate team member. Accept and process customer payments in person, over the phone, and electronically. Assist with invoices, statements, and other accounting or administrative documents. Provide administrative support to accounting, sales, operations, and management as needed. Manage changing priorities, identify tasks that need attention, and take ownership of completing them. Qualifications Previous administrative experience in the landscaping, construction, home services, or commercial service industries is highly preferred. Familiarity with QuickBooks and Microsoft Excel required. Basic understanding of accounts payable, accounts receivable, invoicing, and general accounting processes. Strong computer skills with the ability to learn new software and processes. Excellent organizational skills and attention to detail. Strong written and verbal communication skills with a professional approach to customer service. Self-motivated, dependable, and able to work independently without constant direction. Positive attitude and willingness to learn and take on new responsibilities. Join us in creating a professional environment where your organizational talents can shine! We are committed to fostering a supportive workplace that values your contributions while offering opportunities for growth.

Pay:

$22.00 - $25.00 per hour Expected hours: 32.0 - 40.0 per week

Benefits:

401(k) 401(k) matching Dental insurance Employee assistance program Health insurance Health savings account Life insurance Paid time off Referral program Retirement plan Vision insurance

Work Location:

In person