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CRR Administrative Assistant AMFEMS Prospect, KY Job Details 1 day ago Benefits Disability insurance Dental insurance Vision insurance Qualifications Office supply management Practicing in a sourcing or procurement role Visitor query response Process flow diagrams Event breakdown Data visualization software proficiency Office activity coordination Organizing community events Business travel arrangements Presentation software Community management Accounts receivable management Staff scheduling Greeting customers Business intelligence report generation Incident Reporting Executive administrative support Answering guest questions Team scheduling Purchase order management Phone call screening Client invoicing Business intelligence tools Promotional community events Facebook Event setup Budget tracking Entry level Audit support Inventory tracking Full Job Description The Administrative Assistant is assigned to provide administrative support the department and Community Risk Reduction (CRR). This position coordinates the scheduling of events, prepares correspondence/reports, maintains records, and supports open dialogue with colleagues and external partners. Answer phones, greets guest and directs incoming calls to the correct individual/division Handle general requests for information and forwards to appropriate division Review/forward/process the group email (smoke alarm requests, community room requests, public event requests, open records, incident report requests, fire drill requests, etc.) Assist in scheduling room rental and suppression personnel participation in crewsense & ESO (community events, birthday parties, scout troops, HOA, ETC.) AR Prepare and coordinate CRR invoices related to adopted fee schedule and tracking of such fees. Assist CRR with preparation of correspondence and reports Assist with routine and special audits Assist with entering and tracking CRR training documentation Prepare purchase orders for CRR Assist CRR leadership with monthly scheduling of inspection locations for team (obtaining emails for locations 30 days prior to inspection, updating excel assignment sheets, etc.) Assist Inspectors in obtaining contact information for new locations found in the field Assist leadership with weekly updates to the command staff Assist on Power BI-monthly reporting Monitor community Facebook posts (relating to events, food trucks, fireworks, road closures, etc.) and inform Fire Marshal of such Track and keep spreadsheets of community events for inspector outreach and educational needs/assignments. Assist with needed or updated QR codes Assist with budget PowerPoint (orders, office equipment, tracking accounts) Assist in updating process/procedures/flow-charts Attend CRR community events when requested (set up, work booth, break down) Attend courses and conferences targeted toward CRR topics Plan and track travel plans for CRR employees CRR inventory assistance (both inventory and purchasing office supplies, handouts, hats, smoke detectors, etc.) Benefits include: Full Family Paid Heath, Dental, and Vision Insurance Short Term/Long Term Disability Kentucky County Employee Retirement System Generous vacation, sick, and personal time