Find & Apply For Office / Administrative Assistant Jobs in Concord, Massachusetts

Executive Personal Assistant /

Household Manager Location:

Concord, MA Area Salary:

$110,000-$130,000 annually, depending on experience

Schedule:

Full-Time | Monday-Friday | 100%

Onsite Work Environment:

Private Home Office Position Overview We are seeking an exceptional, highly organized, and trustworthy Executive Personal Assistant / Household Manager to serve as the right hand to an active philanthropist in the Concord, Massachusetts area. This is a unique opportunity for an experienced professional who enjoys managing a wide range of personal, administrative, and household responsibilities. The ideal candidate will be proactive, confident, resourceful, and capable of independently managing daily priorities while anticipating needs. Above all, we are seeking someone who is exceptionally trustworthy, discreet, and committed to maintaining the highest level of confidentiality. This individual will be entrusted with sensitive personal, financial, household, and philanthropic information and must demonstrate outstanding judgment, integrity, and professionalism. The position is based in a private home office five days per week and offers the opportunity to develop a trusted, long-term working relationship. Key Responsibilities Executive & Personal Assistance Serve as a trusted right hand, providing comprehensive administrative and personal support. Manage complex calendars, appointments, meetings, and daily schedules. Coordinate personal and professional commitments, ensuring seamless communication and follow-through. Manage correspondence, emails, phone calls, and important communications. Anticipate needs, prioritize competing requests, and proactively resolve issues. Coordinate special projects, personal appointments, and events. Travel Planning & Coordination Manage domestic and international travel arrangements, including flights, accommodations, ground transportation, and reservations. Develop detailed travel itineraries and coordinate logistics. Handle travel changes, cancellations, and last-minute adjustments. Maintain travel-related documents, confirmations, and expense records. Expense & Financial Administration Manage and track personal, household, and business-related expenses. Organize receipts, invoices, reimbursements, and expense reports. Monitor household bills, payments, and vendor invoices. Maintain accurate financial records and coordinate information with accountants or other financial professionals as needed. Assist with budgeting, expense reconciliation, and financial recordkeeping. Ensure sensitive financial information is handled with complete confidentiality. Document & Information Management Organize, maintain, and manage important personal, household, financial, and philanthropic documents. Establish and maintain efficient electronic and physical filing systems. Track important deadlines, renewals, contracts, and records. Coordinate document preparation, organization, and secure storage. Maintain strict confidentiality and ensure sensitive information is properly protected. Household Management Oversee the smooth day-to-day operations of a private residence and home office. Coordinate household vendors, service providers, contractors, and maintenance appointments. Manage household schedules, projects, deliveries, and service arrangements. Oversee household purchasing and administrative responsibilities. Serve as the primary point of contact for household-related matters. Ensure household operations are organized, efficient, and well-managed. Philanthropic & Special Project Support Provide administrative and organizational support for philanthropic activities and charitable initiatives. Coordinate meetings, events, correspondence, and scheduling with nonprofit organizations and community partners. Maintain organized records of philanthropic commitments, communications, and activities. Assist with research, event planning, and special projects as needed. Qualifications Significant experience as an Executive Assistant, Personal Assistant, Household Manager, or in a comparable high-level support role. Experience supporting a high-net-worth individual, entrepreneur, philanthropist, family office, or senior executive strongly preferred. Proven reputation for trustworthiness, integrity, discretion, and maintaining absolute confidentiality. Strong experience with expense management, financial recordkeeping, and administrative organization. Demonstrated ability to coordinate complex travel arrangements and manage changing schedules. Excellent document management and organizational skills. Strong proficiency with Microsoft Office, Outlook, and electronic filing systems. Exceptional attention to detail and ability to manage multiple responsibilities independently. Excellent communication skills and professional demeanor. Strong judgment, resourcefulness, and proactive problem-solving abilities. Ability to maintain appropriate professional boundaries and handle sensitive personal matters with discretion. The Ideal Candidate We are looking for someone who is: Exceptionally trustworthy and confidential: Understands the importance of protecting personal, family, financial, and professional information.

Highly organized and detail-oriented:

Enjoys managing schedules, expenses, travel, documents, and household operations.

Proactive and resourceful:

Anticipates needs and solves problems before they become issues.

Confident and independent:

Comfortable making decisions, managing responsibilities, and taking ownership of projects.

Professional and discreet:

Exercises sound judgment and respects privacy and professional boundaries.

Flexible and adaptable:

Comfortable balancing administrative, personal, and household responsibilities.

Dependable and committed:

Interested in establishing a trusted, long-term professional relationship.

Compensation & Schedule Salary:

$110,000-$130,000 annually, depending on experience.

Location:

Concord, Massachusetts area.

Schedule:

Full-time, Monday through Friday.

Work Arrangement:

Five days per week onsite in a private home office. Why Consider This Opportunity? This is an excellent opportunity for an experienced Executive or Personal Assistant who enjoys variety, autonomy, and the opportunity to become an essential part of a busy individual's daily life. The successful candidate will play a critical role in managing administrative responsibilities, travel, expenses, important documents, household operations, and philanthropic activities. Confidentiality, integrity, and trust are paramount. We are seeking a professional who understands the importance of discretion and takes pride in being a reliable, trusted right hand. Qualified candidates are encouraged to apply for confidential consideration.

Pay:

$110,000.00 - $120,000.00 per year

Work Location:

In person