Find & Apply For Office / Administrative Assistant Jobs in Framingham, Massachusetts

Office Assistant

• Portuguese Speaker Confidential Framingham, MA 01702 $35,360
• $45,760 a year
• Full-time Join Our Team as a Office Assistant!

Job Overview:

Are you a detail-oriented and organized professional looking to make a difference in a dynamic environment? There's an opening for a Office Assistant / Coordinator (depending on previous experiences) at our vibrant Framingham office. This position is full-time 40 hours per week and in-person. Benefits are available after 6 months on the job. This full-time, in-person position offers the chance to be at the heart of our daily operations, ensuring everything runs smoothly.

Position Details:

Location:

Framingham office, with occasional travel to other Massachusetts offices.

Hours:

Monday through Friday, 9 AM

• 5 PM, and occasional Saturdays.

Benefits:

Available after 6 months of employment. What You'll Do (but not limited to): General office duties and administrative tasks. General office support. Perform a variety of resource management and planning tasks to ensure the firm is adequately staffed and supplied. Facilitate cross-channel and cross-department feedback from customers and team members. Reviewing and analyzing processes to identify inefficiencies and areas of improvement. Identify and suggest solutions to problems in the operation of the firm. Design and maintain operational guides to ensure consistency in the quality of services. Prepare and deliver reports. Handling incoming calls and other communications. Managing filing system. Recording information as needed. Greeting clients and visitors as needed. Updating paperwork, maintaining documents, and word processing. Maintaining organization of the office. Handling incoming and outgoing mail. Processing mail. Update paperwork, maintain documents, and perform word processing tasks Process incoming and outgoing mail. Organize and schedule appointments, book travel arrangements, and manage events. Assist in preparing reports and reconciling expense reports Ensure the office is organized and well-maintained Manage office supplies and procurement.

Who You Are:

We are looking for someone who: Fluent English and Portuguese are required. Fluent Spanish is a plus. Minimum 4 years of experience in office administration or assistant roles Excellent organizational and administrative skills. Any 4 year bachelor's degree. Attention to detail and multitask effectively. Demonstrates strong calendar and schedule management skills Exhibits leadership and coordination skills Thrives as part of a team and can assist in training development programs Why Join Us? At our company, your skills will be valued and your contributions recognized. We are CLIENT and PROCESS-ORIENTED, ensuring that our work is both efficient and impactful. You'll work in a supportive and dynamic environment where you can grow professionally and make a real impact. Ready to Apply? If you are proactive, passionate about processes and systems, and ready to take on new challenges, we encourage you to apply for this opportunity. We look forward to welcoming you to our team!

Job Type:

Full-time Pay:

$35,360.00

• $45,760.

00 per year

Benefits:

401(k) 401(k) matching Health insurance Paid time off

Work Location:

In person