Find & Apply For Office / Administrative Assistant Jobs in Berwick, Maine

The Town of Berwick is seeking an organized, detail-oriented Administrative Assistant to support the Planning & Development Office. This is a regular part-time, non-exempt position scheduled at 20 hours per week, reporting to the Director of Planning & Development.

ABOUT THE POSITION

The Administrative Assistant is the first point of contact for the department, serving residents, contractors, real estate agents, and businesses in person, by phone, and by email. The position provides administrative, clerical, and customer service support to both the Code Enforcement Officer and the Director of Planning & Development.

Primary responsibilities include:

Scheduling inspections, appointments, and meetings for the Code Enforcement Officer Receiving applications, reviewing them for administrative completeness against a checklist, processing fees, and routing applications for review Providing general information on application procedures, submission requirements, fees, and meeting schedules, and referring questions of ordinance interpretation and permitting decisions to the Code Enforcement Officer or Director Establishing and maintaining organized paper and electronic filing systems for permits, applications, plans, correspondence, and enforcement records Maintaining the subdivision and plat room, including filing, indexing, and retrieval Preparing violation correspondence and notices for review and signature by the Code Enforcement Officer, and maintaining the violation tracking log Maintaining MS4 program records and compiling materials for the annual report Assembling and distributing Planning Board and Board of Appeals meeting packets, and mailing abutter notices prepared by the Director

WHAT WE ARE LOOKING FOR

We are looking for someone who builds and maintains good systems. The successful candidate will bring strong organizational and time management skills, working knowledge of general office practices, recordkeeping, and filing systems, and proficiency with technology. The work requires accuracy despite frequent interruptions, sound judgment about when a matter should be referred up, and a tactful, courteous approach with the public and the building community.

MINIMUM QUALIFICATIONS

High school diploma or equivalent Two years of prior work experience, or any equivalent combination of education, training, and experience that provides the required knowledge, skills, and abilities

COMPENSATION AND BENEFITS

Starting pay is up to $25.00 per hour depending on qualifications and relevant experience. At 20 hours per week, this position accrues prorated Paid Time Off and receives paid holidays that fall on a regularly scheduled workday, prorated to the regular workday schedule. The position is eligible to participate in the MissionSquare retirement program without a Town match. This position is not eligible for Town health, dental, vision, or life insurance.

HOW TO APPLY

Submit a Town of Berwick employment application, a resume, and a letter of intent to Traci Avery, HR Generalist, Town of Berwick, 11 Sullivan Street Berwick, Maine 03901 or by email to hr@berwickmaine.gov . Applications will be accepted until the position is filled. All offers of employment are conditional. Employment is contingent on a satisfactory background check. The Town of Berwick is an Equal Opportunity Employer. The Town does not discriminate against any applicant or employee on the basis of race, color, religion, sex, gender or gender identity, age, ancestry, sexual orientation, physical or mental disability, genetic information, status as a covered veteran, national origin, political affiliation, or any other class protected under the Maine Human Rights Act or federal law. Applicants who require a reasonable accommodation in the application or interview process should contact Human Resources.

Pay:

Up to $25.00 per hour Expected hours: 20.0 per week

Work Location:

In person