Find & Apply For Office / Administrative Assistant Jobs in Bat Cave, North Carolina

Position Overview:

Holds position of Hiring Coordinator / Administrative Assistant, and will perform duties with regard to employee hiring included but not limited to resume review, phone screens, scheduling onsite interviews as well as assisting with Administrative duties essential to carrying out the daily business of the company including, uploading documents to EHR, managing inventory, greeting visitors, answering and returning phone calls, light cleaning, and supporting other aspects of operations. Supports the Mission, Values and Vision of BlueRock Behavioral Health. Qualifications Experience and Education High School diploma or equivalent 2+ years Screening new hires and conducting interviews 2+ years Administrative experience At least 21 years of age Knowledge, Skills and Abilities Is Customer service oriented. Has excellent verbal and written communication skills. Has working knowledge of

Microsoft Office:

Word, Excel Has working experience in Drop Box, Google Drive, and Blue Step software. Has excellent organizational skills. Displays strong work ethic, initiative, and is both a team player and a self-starter. Is willing to learn and apply new skills. Has a valid driver's license, clean driving record, and ability to drive company vehicles Has passed a multi-state background search. Job Duties and Responsibilities To perform all and any responsibilities as Hiring Coordinator / Administrative Assistant and increase productivity by providing support to both BlueRock Behavioral Health with the following responsibilities: Candidate Management Places and manages all job listing advertisements with Indeed and other platforms. Be well versed in the job duties and routine of each position Check HR email and contact candidates via telephone and email. Schedules onsite interviews and coordinates with hiring Manager Process applications and run background checks and NC Health Care Registry. Print results, submit to Operations Director for review and maintain records. Communicate with hiring managers and update new hire checklists with status of approved applicants. Create, send and manage offer letters and job descriptions for staff with employment changes (full-time/part-time changes, position changes, etc) Onboarding Schedule and support New Employee Orientation monthly. Send out orientation email with new hire paperwork for approved hires. Enter demographics into

NSDHHS ABCMS

for fingerprinting profiles. Track and print results. E- Verify hired staff and maintain I-9 records. Verify education records, including proof of licensure upon hire and throughout employment. Process and audit new hire paperwork Add profiles and create logins in EHR for staff. Complete audits in BlueStep for staff files and repeat as directed by Operations Director Process Hep B and TB forms from orientation and communicate with Nursing and staff regarding vaccination/testing requirements. Maintain staff directory Send paperwork to contractors and maintain contractor files. Update Drivers Records to ensure copies of current drivers licenses are on record. Trainings and Reviews Track new hire training and additional trainings throughout employment Maintain sign-in sheets and create certificates for employee files Process reviews monthly as they are submitted; send out notices and create certificates for annual anniversaries. Data Tracking Follow up with discharged clients 30 days post discharge Send out exit surveys to former employees Track data collected Workers Compensation Report all employee injuries, track and maintain files of worker comp cases, create OSHA required documentation for all injuries Electronic Records Create and run reports from EHR for department heads at request Process medical records requests to be sent to other providers, and prepare records for client/family requests. Upload any and all documents pertaining to students from all departments. General Attend and take notes at Staff Meetings Maintain, file and audit documents for staff and student files. Answer phones and return calls during business hours Greet visitors in the main office, ensuring proper check-in, providing directions to other buildings on campus, etc. Distribute mail and send notifications via email. Check for outgoing mail. Process outgoing company mail (letters, transcripts, priority envelopes, etc) Process incoming and outgoing faxes. Order office supplies. Maintain clean, tidy and well supplied office Clean and prep other common areas of campus for use. Maintain Current Driver's License Working Conditions and Physical Demands Sit for long periods of time. Work does include active movement around campus and off campus activities. Must be able to lift at least 30 lbs.

Position Relationships Supervised by:

Executive Director Workers Supervised:

None Work Environment:

Office at

Residential Treatment Center Personal Contacts:

All BlueRock Behavioral Health personnel, clients and general public.

Pay:

From $21.00 per hour Expected hours: 40.0 per week

Benefits:

Dental insurance Health insurance Paid time off Vision insurance

Education:

High school or equivalent (Required)

Experience:

Administrative:

2 years (Required) Ability to

Commute:

Bat Cave, NC 28710 (Required)

Work Location:

In person