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Now viewing: Personal Secretary / Administrative Assistant
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Alexander
Personal Secretary / Administrative Assistant
Entry-Level JobVerifiedNo experience needed
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Entry-Level Job
Verified
No experience needed
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Job Description
About the role looking for a Personal Secretary / Administrative Assistant to keep the day running and take work off the owner's plate. You will sit at the center of the operation: handling the calls, chasing the follow-ups, and keeping everything organized so nothing falls through. We are looking for someone smart, motivated, and reliable who picks things up fast. Experience matters less here than judgment, work ethic, and the ability to run with something after being shown it once. What you will do
- Manage the owner's daily schedule, task list, and follow-ups
- Communicate with clients by phone and email, professionally and promptly
- Draft, send, and organize correspondence and documents
- Keep files, records, and contact lists accurate and current
- Use AI tools to draft, summarize, research, and speed up routine work
- Take on new tasks as they come up and see them through without being chased What we are looking for
- Strong written and spoken English, and confidence on the phone
- Comfortable making sales calls — this is a real part of the job, not an occasional extra
- Excellent computer skills: email, documents, spreadsheets, calendars
- Hands-on experience with AI tools such as ChatGPT or Claude, and genuine interest in using them daily
- Highly organized, with the judgment to prioritize without being told what matters
- Able to work independently and be trusted with confidential information
- Quick learner who asks good questions Nice to have
- Prior experience as an assistant, secretary, receptionist, or in sales or customer service
- Bilingual
- Familiarity with CRM or task management software Schedule
- Full-time, Monday through Friday
- In person at our office
- Pay depends on experience — the range below is real, and we will pay for the right person
Job Type:
Full-time Pay:
$17.00 to $30.00 per hourWork Location:
In person at 360 W Clinton St, Haledon, NJ 07508 We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.Pay:
$17.00- $30.