Find & Apply For Office / Administrative Assistant Jobs in Montvale, New Jersey

A financial company in Woodcliff Lake, NJ is seeking an experienced, highly organized, and detail-oriented Administrative Assistant to support executive leadership, Human Resources, recruiting, and daily office operations. This position is ideal for a professional with at least 6 years of administrative experience who thrives in a fast-paced environment, possesses exceptional organizational skills, and enjoys being the go-to person for ensuring the office operates efficiently. The successful candidate will be a positive, proactive professional with outstanding communication skills, excellent attention to detail, strong follow-through, and the ability to manage multiple priorities simultaneously. This position offers the opportunity for advancement within a growing insurance organization for an individual who demonstrates initiative, reliability, and a commitment to excellence. Legal Secretary experience is a plus. Essential ResponsibilitiesAdministrative Support Provide administrative support to executive leadership and department managers. Coordinate calendars, meetings, training schedules, and company events. Open, distribute, and process incoming mail and correspondence. Monitor returned mail and update records promptly. Order office supplies and maintain inventory levels. Coordinate company lunches, employee events, and holiday functions. Assist with office operations, vendor coordination, copier management, workspace setup, and equipment needs. Support office moves, desk configurations, and employee workspace setup. Human Resources Administration Coordinate new hire orientation and onboarding activities. Process new hire paperwork Maintain employee personnel files, both physical and electronic. Administer PTO tracking and maintain attendance records. Assist with employee benefits administration and COBRA processing. Support 401(k) administration and compliance activities. Process unemployment claims and related documentation. Coordinate employee communications and company announcements. Recruiting Support Source, screen, and recruit qualified candidates for open positions. Conduct initial candidate screenings and phone interviews. Schedule interviews with management and hiring managers. Support recruiting efforts for field representatives and other departments. Maintain applicant tracking and recruiting documentation. Increase recruiting activity and proactively build candidate pipelines. Post positions on job boards Payroll and Compliance Process payroll with a strong focus on accuracy and attention to detail. Support compensation administration and employee record maintenance. Maintain compliance with federal, state, and company employment requirements. Ensure accuracy of HR records and documentation. Technology and Office Operations Support Coordinate IT setup for new hires and field representatives. Ensure equipment, system access, and technology requirements are completed timely. Provide basic administrative technology support for leadership when needed. Coordinate ordering and setup of office equipment and supplies. Additional Responsibilities Assist managers and leadership with special projects and administrative requests. Support daily operational needs of the President and executive team. Perform additional administrative duties as assigned. QualificationsRequired Minimum 6 years of administrative support experience Exceptional organizational and time-management skills Strong attention to detail and accuracy Outstanding verbal and written communication skills Professional phone presence and customer service skills Excellent typing and data entry skills Ability to maintain strict confidentiality Strong problem-solving and critical-thinking abilities Ability to prioritize multiple tasks in a fast-paced environment Positive, professional, and team-oriented attitude Technical Skills Advanced Microsoft Office skills, including: Word Excel Outlook PowerPoint Strong Google Workspace skills, including:

Gmail Google Docs Google Sheets Google Drive Google Calendar Preferred:

Legal Secretary experience Human Resources administrative experience Payroll administration experience Experience with HRIS systems In office, M-F, business attire.

Pay:

$55,000.00 per year

Benefits:

401(k) Dental insurance Health insurance Life insurance Paid time off Professional development assistance Referral program Vision insurance

Work Location:

In person