Find & Apply For Office / Administrative Assistant Jobs in Montvale, New Jersey

Administrative Assistant (Full-Time, In-Office)

Location:

Montvale, NJ We are a fast-growing reproductive law firm dedicated to helping individuals and families build their families through assisted reproduction, surrogacy, egg and sperm donation, and parentage matters. We are seeking a highly organized, detail-oriented, and personable Administrative Assistant to join our expanding team. We offer a collaborative work environment and opportunities for professional growth for the right candidate. Key Responsibilities

• Serve as a primary point of contact for prospective and existing clients.
• Assist with client intake, onboarding, and ongoing communication with clients, agencies, fertility clinics, and medical professionals.
• Schedule appointments and manage attorney calendars.
• Answer and direct incoming phone calls professionally and courteously.
• Promote the firm's services and guide prospective clients through our service options and fee packages.
• Prepare, organize, and maintain client files and documentation.
• Provide administrative support to attorneys and other team members.
• Assist with general office operations and special projects as needed. Qualifications
• Prior office experience required.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Exceptional organizational skills and strong attention to detail.
• Excellent verbal and written communication skills.
• Ability to prioritize tasks, manage multiple deadlines, and follow through independently.
• Friendly, compassionate, and professional demeanor with outstanding customer service skills.
• Strong time management and multitasking abilities.
• Ability to work effectively both independently and as part of a team.
• Sales or client consultation experience is a plus, with confidence discussing services and helping prospective clients choose the appropriate package.

Monday through Friday, 8:30 AM - 5:00 PM (40 hours per week) If you are organized, personable, and enjoy working in a fast-paced environment where your work truly makes a difference, we would love to hear from you.

To Apply:

Please submit your resume and a brief cover letter detailing your interest in the position.

Pay:

$47,500.00 - $55,000.00 per year

Benefits:

401(k) matching Health insurance Paid time off

Work Location:

In person