Find & Apply For Office / Administrative Assistant Jobs in Estancia, New Mexico

Help information. This link opens a new window. $0k Salary Not Available Position range in Albuquerque MSA $45k - $71k Per Year Deputy Clerk/Deputy Treasurer

ESTANCIA TOWN OF

Occupation:

Tax Examiners and Collectors, and Revenue Agents

Location:

ESTANCIA, NM - 87016

Job Type:

Regular, Full Time (30 Hours or More), Permanent Employment

Posted:

08/20/2026 Positions available: 1

Source:

New Mexico Jobs

Web Site:

New Mexico Jobs Onsite /

Remote:

Work onsite all of the time

Updated:

08/24/2026

Expires:

09/19/2026 Job #: 961392 Job Requirements and Properties Help for Job Requirements and Properties. Opens a new window. Work Onsite Full Time Education Bachelor's Degree Experience 36 Month(s) DL Required Schedule Full Time Job Type Regular Duration Permanent Employment Job Description Help for Job Description. Opens a new window.

NECESSARY KNOWLEDGE, SKILLS AND ABILITIES

Considerable knowledge of modern policies and practices of public administration; working knowledge of municipal finance, public works, and community development. Skill in assisting in the preparation and administration of municipal budgets; skill in planning and administering municipal programs; skill in operating the listed tool and equipment. Ability to prepare and analyze comprehensive reports; ability to carry out assigned projects to their completion; ability to communicate effectively verbally and in writing; ability to establish and maintain effective working relationships with co-workers and subordinates, city officials and the public. Must be able to speak, read and write utilizing the English language. An ability to speak Spanish is helpful.

SPECIAL REQUIREMENTS

Must be willing to participate in the Clerks Certification Program.

KEY TASKS, DUTIES AND RESPONSIBILITIES

Specific duties at this time include, but are not limited to the following. Maintaining good public relations is one of the key responsibilities for the Deputy Clerk. Supervise the processing of utility bills and payments; including troubleshooting any community concerns. Process all receivables and payables for the Town. The Deputy Clerk is responsible for the bill list that is submitted to the Board of Trustees for approval at each regular Board of Trustees Meeting. Required to attend annual safety training and advises the Board of Trustees on implementing safety requirements for various departments. Tracks annual safety training required meetings for all departments. Responsible for issuing business registrations and liquor licenses annually. Administer and track purchase orders for each department Process payroll, benefits, workers compensation and retirement for all departments; along with all monthly, quarterly and annual state and federal reports. The Deputy Clerk will be required to attend all Town meetings that the Clerk/Treasurer is typically required to attend, in the absence of the Clerk/Treasurer. The Deputy Clerk will need to acquire a good general understanding of what services the Town offers, who is responsible for what, how certain procedures work, and where to refer people to get answers to their questions and responses to their problems.

PERIPHERAL DUTIES

The Deputy Clerk works as part of the office team and assists with office procedures whenever required.

DUTIES NOT EXCLUSIVE

The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

TOOL AND EQUIPMENT USED

Requires frequent use of personal computer, including word processing, spreadsheet and accounting programs, calculator, telephone, copier and fax machine.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The Deputy Clerk works in the Towns administrative offices, but the job requirements will require periodic driving to other Town locations, and driving to events on behalf of the Town. A Town vehicle may be provided, or the Deputy Clerk may be required to use a personal vehicle for which appropriate mileage reimbursement will be paid. The noise level in the work environment is usually moderately quiet.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit, talk, walk, see and hear. The employee is frequently required to use hands, arms and fingers, handle, feel objects, tools, keyboards and telephones. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus. (Read books, memos, ledgers, computer screens, etc.). The employee must occasionally drive a vehicle.