Find & Apply For Office / Administrative Assistant Jobs in Boston, New York

Office Assistant A3 Staffing Boston, NY Job Details Full-time $20 - $26 an hour 14 hours ago Benefits Paid time off 401(k) matching Employee discount Qualifications Computer operation Microsoft Outlook Phone communication Computer literacy Spreadsheets Writing skills Word embeddings Administrative experience Organizational skills Multi-line phone systems Clerical experience Technical Proficiency Quality data entry Full Job Description Small, family owned business is looking for a new Office Assistant. Overview We are seeking a proactive and organized Office Assistant to join our dynamic team! In this vital role, you will be the backbone of our daily operations, ensuring the office runs smoothly and efficiently. Your energetic approach and attention to detail will help foster a welcoming environment for clients and colleagues alike. This position offers an exciting opportunity to develop your administrative skills while supporting various office functions in a fast-paced setting. If you thrive on multitasking, excel at communication, and enjoy providing exceptional customer support, we want to hear from you! Responsibilities Manage multi-line phone systems, answer inquiries promptly, and direct calls accurately using professional phone etiquette Greet visitors at the front desk with warmth and professionalism, ensuring a positive first impression Perform data entry tasks with high accuracy using spreadsheets and productivity software such as Microsoft Office and Word processing tools Maintain organized office records, files, and supplies to support efficient office management Assist with scheduling appointments, coordinating meetings, and managing calendars for staff members Support customer service efforts by responding to client inquiries via phone or email with clarity and professionalism Handle clerical duties including proofreading documents, preparing correspondence, and managing incoming/outgoing mail Requirements Proven experience in office management or administrative roles with a strong background in clerical tasks Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with spreadsheets for data organization Excellent computer literacy skills including data entry, document formatting, and technical proficiency with productivity software Strong organizational skills with the ability to prioritize tasks effectively in a fast-paced environment Exceptional communication skills both verbally and in writing; bilingual abilities are a plus Experience using QuickBooks or similar accounting software is advantageous for handling basic financial tasks Demonstrated customer service skills with a friendly demeanor and professional phone etiquette Previous experience working at the front desk or providing administrative support as a personal assistant is highly desirable Join us to be part of a vibrant team dedicated to excellence! We value energetic individuals who are eager to contribute their organizational talents and technical skills. This paid position offers an excellent platform for growth while making a meaningful impact in our daily operations.

Pay:

$20.00 - $26.00 per hour

Benefits:

401(k) matching Employee discount Paid time off

Work Location:

In person