Find & Apply For Office / Administrative Assistant Jobs in Elizabethtown, New York

Date Posted:

08/31/26

Applications Due:

09/10/26

Vacancy ID:

222810 Position Information NY HELPYes AgencyTransportation, Department of TitleOffice Assistant 1 (NY HELPS) Occupational CategoryClerical, Secretarial, Office Aide Salary Grade06 Bargaining UnitASU - Administrative Services Unit (CSEA) Salary RangeFrom $37862 to $46843 Annually Employment TypeFull-Time Appointment TypeContingent Permanent Jurisdictional ClassCompetitive Class Travel Percentage0% Schedule WorkweekMon-Fri Hours Per Week37.5 Workday From8 AM To4 PM Flextime allowed?

No Mandatory overtime?

No Compressed workweek allowed?

No Telecommuting allowed?

No Location CountyEssex Street AddressNYS Department of Transportation - Transportation Maintenance 7735 NYS Route 9N CityElizabethtown StateNY Zip Code12932

Job Specifics Duties DescriptionDuties Description:

The incumbent of this position will perform duties consistent with the standard for this title in the Transportation Maintenance Residency Office. As such, the selected candidate will process transactions; maintain records, documents, and information; and produce correspondence, reports, charts, etc. Incumbents must be able to read, understand and apply procedures, rules and regulations and laws. The duties include but are not limited to:

• Sorting and distributing mail.
• Maintaining records and files.
• Answering telephones and appropriately responding to or referring inquiries made by employees, vendors, and customers.
• Responsible for record keeping for the Adopt-A-Highway program.
• Entering Travel Vouchers for employees within the County.
• Provide assistances to the Program Aide in the administration of the Residency program which may include Personnel, Purchasing, and Training activities, such as:
• Hiring and promoting employees, and employee orientations, Assisting with ordering supplies, purchase orders, and vouchers,
• Reviewing employee's time in LATS ensuring flex time, overtime, recalls, meal allowance and leave times are all correct; then sending approved MMS records to the Time and Attendance system.

Preferred candidates will possess excellent written and oral communication skills as well as proficiency in computer programs such as Microsoft Word, Excel, PowerPoint, and Outlook. Responsibilities may include serving a role within the Incident Command System to support the department's response to regional and statewide emergency situations.

Minimum QualificationsMinimum Qualifications:

This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).

• To be considered for appointment through NY HELPS, or 55 b/c, candidates must meet the open competitive minimum qualifications for this position.

The qualifications are:

There are no minimum education or experience requirements for this title. Candidates may also be qualified for permanent competitive appointments if reachable from the appropriate Civil Service eligible list or eligible for reassignment or transfer in accordance with Civil Service Law. Additional CommentsAdditional Information Applicants must be currently authorized to work in the United States on a full-time basis.

• For the duration of the

NY HELPS

Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At a future date, it is expected employees hired under

NY HELPS

will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in an

NY HELPS

title, employees may take part in any promotion examination for which they are qualified. The salary range listed reflects the full range for this graded position. For new State employees appointed into graded positions, the annual salary is the hiring rate (beginning of the Salary Range) of the position. Promotion salaries are calculated by the NYS Office of the State Comptroller in accordance with NYS Civil Service Law, OSC Payroll rules and regulations and negotiated union contracts. For more salary information please visit ://oer.ny/salary-schedules DOT is an equal opportunity employer. Disabled persons are encouraged to apply. In compliance with Public Law 99-603, candidates selected for appointment must provide an original document to prove their citizenship and/or legal right to work in the United States. Candidates for employment must have proper authorization to work in the United States at the time an offer of employment is made. The Department will not sponsor a nonimmigrant for a temporary employment visa (H-1B or similar), OPT STEM, or for permanent residence. Offers of permanent employment may not be made to nonimmigrants whose employment authorization is limited to a period of practical training (F-1 or similar). Some positions may require additional credentials or a background check to verify your identity. How to Apply NameRegion 1 Administrative Group Telephone Fax518-457-1570 Email Addressdot.sm.r01.administration@dot.ny Address StreetNYS Department of Transportation - R1 Admin Group 50 Wolf Rd CityAlbany StateNY Zip Code12232 Notes on

ApplyingTo Apply:

Qualified candidates should submit a letter of interest, a current resume, and a copy of required transcripts (if applicable), titled by last name, with the Notice Number R01-26-092 and last name in the subject line and referenced in the letter of interest, no later than September 10, 2026 to: NYS Department of Transportation Region 1 Administrative Group 50 Wolf Road Albany, NY 12232

Email:

dot.sm.r01.administration@dot.ny

Fax:

(518) 457-1570