Find & Apply For Office / Administrative Assistant Jobs in Fredonia, New York

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Fredonia, NY Posted:

Aug 18, 2026

Closes:

Sep 2, 2026 - 11:59

PM EDT Type:

Full-time Ref. No.: Contingent permanent

Salary Type:

Annually Salary Range:

$42,641.00 - $42,641.00

Position ID:

203874 Share About State University of New York at

Fredonia:

The State University of New York at Fredonia is a comprehensive, selective, public, residential, liberal arts university located in beautiful Western New York, just minutes from Lake Erie. Founded in 1826, the university is among the oldest in the SUNY system. Fredonia is home to a world-renowned School of Music and awards both bachelor's and master's degrees in over 100 degree programs in the liberal arts, natural and social sciences, mathematics, education, and business. Fredonia also features cutting-edge programs in the emerging fields of technology, service, and communication. The university has continually ranked as a "best university" in U.S. News & World Report since 1989. Fredonia is known for its strong academic programs, attractive architecture and grounds, rich campus life, and commitment to student engagement and success. Fredonia is focused on ensuring that all Fredonia students, utilizing knowledge developed through a broad range of intellectual experiences, will be: Skilled (develop Intellectual and Applied Skills, Literacies and Knowledge), Connected (engage

Community and Diversity:

Local Stewardship, Global Citizenship), Creative (demonstrate Scholarship, Artistry, and Innovation), and Responsible (activate Sustainability, Ethics, Leadership, and Professionalism).

Job Description:

Office Assistants perform office support and clerical work to meet the requirements of agency programs. Such work may consist of, but is not limited to: data entry; math or calculations; mail, supply, and inventory-related tasks; keyboarding and other document preparation tasks; answering telephones; completing forms; assisting customers; creating or assisting in the preparation of reports, charts, graphs, and tables; and other related activities. This work is accomplished in accordance with applicable procedures, rules, regulations, and laws. For the full Civil Service Classification Standard, click HERE . Fredonia's Facilities Services department seeks qualified candidates for a full-time, 12-month, Office Assistant 2, SG9, administrative support position. Working in a team-oriented environment and utilizing a working knowledge and understanding of SUNY and campus policies and procedures, the successful candidate will be responsible for a variety of duties that are not limited to, but will include the following: Serve as first point of contact for facilities services department by providing warm, professional courteous assistance to students, vendors, contractors, staff, faculty, and community members. Provide office support. Print, scan, copy, file, answer telephone calls/ transfer calls, check answer machine, take messages. Prepare meeting minutes as required. Maintain a clean, tidy and organized office area, file paperwork and records, order office supplies. Support, process and coordinate office functions as needed in an efficient and timely manner. Examples may include distribution of office mail, process department overtime record keeping and database entry, travel arrangement documentation, place routine service calls, coordinate two-way radio repairs, clear paper jams from printer, coordinate printer service. Process COS forms for department, schedule meetings as needed, make updates to department website as needed. Process department purchasing. Using requisitions and procurement card; create requisitions in FredMart, attach quote(s). Order items through Jagger as needed. Complete receivers in a timely manner. Resolve work problems related to vendor invoices/receivers. Keep accurate records related to purchase order/receivers. Maintain receipt files. Reconcile p-card transactions and request journal transfers as needed. Compile monthly reports for Director's review. Close out completed purchase orders working closely with accounting and purchasing departments. Support department end of year purchase order close out. Verify, maintain up-to-date records and request as needed, vendor paperwork including OGS Forms B&C, W9 and insurance documents. Manage fleet vehicle request forms, including van assignments. Verify LENS status process fleet key distribution, collect and input data monthly for vehicle recharges. Coordinate student key sign out - including processing of touch net and cash deposits and data entry in student key database. Generate, convert, close out and print work orders. Add new employees, remove inactive employees from database, update hourly rates. Charge parts to appropriate work orders. Other duties as assigned by Director.

Requirements:

Appointments and promotions in the New York State Civil Service are made according to principles of "merit and fitness" as mandated by the New York State Constitution. Proof of qualification rests with the applicant. The NYS Civil Service Eligible's list will be canvassed as well as the NYS Civil Service Preferred & Transfer List. This position is part of the New York Hiring for Emergency Limited Placement Statewide (NY HELPS) program. For the duration of the

NY HELPS

Program, this title may be filled via a non-competitive appointment, which means no examination is required, but all candidates must meet the minimum qualifications of the title for which they apply. You may use this link for more information on the

NY HELPS

Program . Candidates on the Preferred List must be given preference.

MINIMUM QUALIFICATION

One year as an Office Assistant 1; or one year of permanent service in a clerical or keyboarding title allocated to Grade 6 or higher

OR:

One year of clerical experience

Additional Information:

This is a full-time, 12-month contingent permanent, SG09, CSEA represented position with an entry-level salary of $42,641. Campus business office hours are 8:00 am-4:30 pm, Mon-Fri. Fredonia prides itself on an outstanding workforce. To continually support organizational excellence, the university conducts background checks on applicants. An Affirmative Action, Equal Opportunity Employer, Fredonia provides for, and promotes, equal opportunity employment, compensation, and other terms and conditions of employment, without discrimination. Pursuant to University policy, the University is committed to fostering a diverse community of outstanding faculty, staff, and students, as well as ensuring equal educational opportunity, employment, and access to services, programs, and activities, without regard to an individual's race, color, national origin, religion, creed, age, disability, sex, gender identity, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, or domestic violence victim status. Employees, students, applicants or other members of the University community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law, or treated adversely or retaliated against based upon a protected characteristic. The University's policy is in accordance with federal and state laws and regulations prohibiting unlawful discrimination and harassment. These laws include the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act of 1973, Title IX of the Education Amendments of 1972, Title VII of the Civil Rights Act of 1964 as Amended by the Equal Employment Opportunity Act of 1972, and the New York State Human Rights Law. These laws prohibit discrimination and harassment, including sexual harassment and sexual violence.

Application Instructions:

Interested candidates shall apply and submit the required documents listed below by clicking on the

APPLY NOW

button. Names and contact information for three professional references are required as part of the application. Applications will not be accepted after September 2, 2026.

Cover Letter Resume/CV Note:

After submitting your Resume/CV, the subsequent page gives you instructions that enable you to upload the additional required documents. Please see the FAQ for using the online application system. Please contact us if you need assistance applying through this website. Fredonia prides itself on an outstanding workforce. To continually support organizational excellence, the university conducts background checks on applicants.

URL:

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