Find & Apply For Office / Administrative Assistant Jobs in Paulding, Ohio

Part-Time Administrative Assistant - Law Office James M. Sponseller, Attorney at Law is seeking a dependable, professional, and highly organized part-time Administrative Assistant to support the daily operations of a general practice law office in Paulding, Ohio . This position is expected to work approximately 2-3 days per week , with the specific schedule to be discussed based on office needs and candidate availability. The office provides legal services in areas including real estate, wills, trusts and estate planning, probate, guardianships, business organization and planning, municipal law, and general civil matters. Position Summary The part-time Administrative Assistant will serve as an important first point of contact for clients, callers, courts, and community partners on scheduled workdays. This role requires strong computer skills, excellent attention to detail, sound judgment, discretion, and the ability to manage multiple priorities in a professional legal office environment. The ideal candidate will be honest, trustworthy, respectful, and of good moral character, with the maturity to handle confidential information appropriately. Key Responsibilities 1. Greet clients and visitors in a courteous, professional, and welcoming manner. 2. Answer phones, take accurate messages, route calls appropriately, and respond to routine inquiries. 3. Manage Attorney calendars, schedule appointments, track deadlines, and assist with meeting preparation. 4. Transcribe Attorney dictation, then prepare, type, proofread, scan, copy, file, and organize legal correspondence, forms, records, and office documents. 5. Maintain client files and office records with accuracy, confidentiality, and attention to detail. 6. Assist with court filings, including preparing documents for filing and, when needed, walking to the courthouse to submit filings or retrieve documents. 7. Coordinate mail, deliveries, faxes, and electronic communications. 8. Support billing and payment tracking and basic office bookkeeping tasks as assigned. 9. Maintain office supplies and assist with general office organization. 10. Helping, as instructed by the Attorney, in the maintaining of a professional appearance of the client reception area. 11. Communicate professionally with clients, court personnel, attorneys, local officials, and other members of the public. 12. Perform other administrative and clerical duties necessary to support the efficient operation of the law office as instructed by the Attorney. Required Qualifications 1. Strong computer proficiency, including comfort using Microsoft Word, Outlook, Xcel, email, calendars, scanning, printing, electronic filing, and general office technology. 2. Ability to transcribe dictation at a reasonable speed and type accurately. 3. Excellent organizational skills and the ability to manage calendars, appointments, deadlines, and competing priorities. 4. Strong interpersonal and communication skills to make those who enter the office feel welcome and comfortable; with the ability to work well with clients, court staff, and the public. 5. High level of honesty, integrity, discretion, and good moral character. 6. Ability to maintain confidentiality and handle sensitive client and legal information responsibly. 7. Dependability, punctuality, and willingness to follow through on assigned tasks. 8. Attention to detail and commitment to accuracy. 9. Ability to work independently while also taking direction appropriately. 10. Physical ability and willingness to walk to nearby courthouse offices for filings, document delivery, or record retrieval as needed, as well as to other offices in Paulding Village with which the Attorney has communications or office related matters. Professional Characteristics The successful candidate should be someone who can be trusted by clients, the Attorney, and the community. This position requires maturity, sound judgment, respect for others, and a calm, helpful presence as well as being honest and of good moral character. Because the office handles personal, financial, family, property, business, and court-related matters, the Administrative Assistant must be able to protect confidentiality, communicate with compassion, and represent the office with professionalism at all times. Work Environment This is a part-time, office-based administrative role in a small professional law office, generally requiring availability 2-3 days per week. The position involves regular interaction with clients and the public, use of office technology, handling of confidential documents, and occasional walking to the courthouse or nearby offices for filings and related errands. Application Instructions Interested applicants should submit a resume and brief statement of interest describing their administrative experience, computer skills, transcription experience, availability for part-time work 2-3 days per week, and why they would be a good fit for a professional legal office requiring trust, confidentiality, and strong client service.

Pay:

From $15.00 per hour Expected hours: 24.0 per week

Work Location:

In person