Find & Apply For Office / Administrative Assistant Jobs in Ada, Oklahoma

Overview We are seeking a dynamic and organized Office Staff member to join our team and ensure the smooth operation of daily office activities. This role is vital in maintaining an efficient, welcoming, and professional environment. The ideal candidate will possess excellent communication skills, strong organizational abilities, and a proactive attitude. As an Office Staff member, you will handle a variety of administrative tasks, support office management, and provide exceptional customer service to patients and visitors alike. This paid position offers an exciting opportunity to develop your administrative expertise while contributing to a positive workplace culture. Responsibilities Manage front desk operations, greeting patients and directing them appropriately with professional phone etiquette Operate multi-line phone systems efficiently, handling inquiries and routing calls accurately Perform data entry tasks with precision using Clinic Software applications and other relevant software Maintain organized filing systems, both physical and digital, ensuring confidentiality of sensitive information Support office management activities including calendar management, scheduling appointments. Provide patient support through effective communication, addressing inquiries promptly and professionally Handle clerical duties such as proofreading documents, managing correspondence, and preparing reports Support personal assistant tasks as needed, including managing schedules and organizing documents Experience Prior office experience demonstrating proficiency in office management. Excellent organizational skills with the ability to multitask efficiently in a fast-paced environment Proven customer service experience with strong phone communication skills and proper phone etiquette Familiarity with handling confidential information responsibly and maintaining data security Previous experience in clerical roles involving data entry, filing, proofreading, and calendar management is highly desirable Personal assistant or history of support experience is advantageous for supporting leadership needs. Join us to be part of a vibrant team dedicated to excellence in office operations! We value energetic professionals who thrive on organization, communication, and delivering outstanding support every day.

Pay:

$13.00 - $15.00 per hour

Benefits:

Employee discount Paid time off

Work Location:

In person