Find & Apply For Office / Administrative Assistant Jobs in Dallas, Oregon

Front Office Coordinator/Administrative Assistant We are looking for a temporary (with the possibility of permant) full time person to work in our front office. The position serves multiple ministries. House of His Presence a church in Dallas, Cross and Crown Counseling, a multi counselor counseling office and Cross and Crown Counseling Certified Academic Institute, a certified pastoral counseling school. As biblical Christ centered ministries, a firm faith in Jesus Christ and the ability to encourage and support our congregation, clients, and students, is essential in this position.

•Potential Candidates Must Answer the Screening Question To Be Considered for an Interview

•The Front Office Coordinator/Administrative Assistant is the first contact for the counseling office and school and handles multiple church office duties. 75% of this job will be focused on the counseling office and 25% church and bookkeeping. You will be an integral part of our team showing honor and value for those we serve and be responsible for office administrative efficiency, assisting our clients and students as well as providing support to our wonderful congregation, counseling team and pastoral staff as needed. The Responsibilities of this role include but are not limited to:

Job Responsibilities:

Be the first impression and contact person representing our multiple missions Answer phones and emails Schedule & prepare paperwork for appointments Greet and check in clients & collect payments Generate billing statements Answer questions and inform potential clients of counseling practice therapy and options Maintain client confidence and protect operations by keeping information confidential Maintain counselor schedules and support individual counselor administrative needs Complete deposits and credit card reconciliations Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies and communicating to Administrator Data entry (Quickbooks) Payroll (Quickbooks) Make bank deposits and shop for church service supplies (must be able to drive) Maintain waiting room cleanliness (dust, vacuum, water plants, pick up) Other duties as assigned by the Administrator/Clinical Supervisor and Pastoral Staff We are looking for candidates who: Are professional, out-going, & detail-oriented Exhibit strong customer service skills & phone etiquette Have the ability to multitask & remain calm under pressure Are compassionate and understanding as well as efficient in accomplishing tasks Work well with a team Are flexible

•this job requires a light hearted approach to life situations Are confident to pray with and encourage crisis call ins

Qualifications:

Knowledge, Skills and Abilities Thorough knowledge of Microsoft Office (Word, Publisher, Powerpoint) Thorough knowledge of Quickbooks or similar accounting system Possess strong customer service skills Ability to maintain confidential documents Must be organized and able to manage multiple priorities Ability to communicate confidential information in a well thought-out easily understood manner, both orally and in writing Ability to communicate in a kind, honest, direct and professional manner, relating well to others to build rapport and positive interpersonal relationships Ability to demonstrate active listening by asking clarifying questions A teachable attitude that can receive feedback objectively Must be able to identify and problem solve and be willing to ask questions What we offer: Monthly Team Building and Staff Appreciation Meeting Supportive, positive, team-centered working environment Prior experience is required in a medical or similar office environment; we will provide you with hands-on training and all the resources you need to succeed in our specific scheduling system and practices. If you are interested in working with us, please send us a resume and cover letter demonstrating why you are interested in the position and how you would be an asset in our Christ centered ministries. Please submit via email to katewalpole@crossandcrowncounseling.com. You can also drop off or mail to Kate Walpole Cross and Crown Counseling 177 SW Oak St. Dallas, OR 97338

•Pay will be based on qualifications.

Job Types:

Part

•time to Full time, hours vary per week

Pay:

$19.00

•$21.00 per hour

Pay:

$19.00

•$21.00 per hour

Benefits:

Paid time off Application Question(s): Please share about your relationship with Jesus Christ and any ministry you are involved with and how your faith would be an asset to our team in partnering with our staff, clients, and congregation.

Experience:

Office :

1 year (Required) Ability to

Commute:

Dallas, OR 97338 (Required)

Work Location:

In person