Find & Apply For Office / Administrative Assistant Jobs in Ferndale, Washington

JOB SUMMARY

The Food & Beverage Administrative Assistant provides comprehensive administrative, clerical, and organizational support to the Director of Food & Beverage, the Food & Beverage leadership team, and Executive Management. This position plays a vital role in ensuring efficient department operations through accurate recordkeeping, reporting, communication, scheduling, and coordination of activities across all SRCR Food & Beverage outlets, LCC C-Store Kitchen Operations, and the Black Bear Diner. The successful candidate will be highly organized, detail-oriented, professional, and capable of managing multiple priorities in a fast-paced environment. This position requires advanced computer proficiency, exceptional communication skills, and the ability to maintain confidentiality while supporting departmental and organizational objectives.

MINIMUM REQUIREMENTS

High School Diploma or GED required 2-year AA degree

• and 4 years' experience in fast-paced industry required 4-year degree preferred 4- years' experience in food and beverage preferred Advanced level computer and office automation training and years of additional experience can be considered in lieu of the degree.

LICENSES

Class II Gaming license WA Driver's License

SPECIFIC SKILLS, KNOWLEDGE, AND EXPERIENCE REQUIRED

The successful candidate must demonstrate 100% fluency and advanced proficiency in the following programs and technologies: Microsoft Office Suite (Microsoft Word, Microsoft, Microsoft Outlook, Microsoft PowerPoint, Microsoft Teams) Adobe Acrobat Payroll and scheduling software Purchasing and inventory management systems Point-of-Sale (POS) systems Document management and electronic filing systems Database management software Internet research and web-based business applications Adaptability and flexibility Thorough knowledge of modern office procedures, practices, and protocols. Advanced word processing skills with emphasis on Microsoft Word, including document creation, formatting, forms design, filing systems, and implementation of specialized document requirements. Advanced spreadsheet preparation and reporting capabilities using Microsoft Excel. Strong report writing, editing, and presentation preparation skills. Experience maintaining confidential records and information. Strong organizational, time management, and multitasking abilities. Ability to work independently and exercise sound judgment. Excellent verbal and written communication skills. Casino operations and pre-opening experience preferred. Ability and willingness to work overtime as necessary to complete projects and meet deadlines.

SPECIFIC DUTIES PERFORMED

Administrative Support Provide administrative support to the Director of Food & Beverage and department managers. Prepare, draft, edit, and distribute correspondence, reports, presentations, policies, and departmental communications. Maintain organized filing systems for both physical and electronic documents. Manage calendars, appointments, meetings, and departmental schedules. Coordinate meetings, prepare agendas, and record meeting minutes. Assist with onboarding and orientation paperwork for new team members. Maintain confidential employee and departmental records. Coordinate travel arrangements and scheduling as required. Support special projects and departmental initiatives as assigned. Reporting and Data Management Prepare daily, weekly, monthly, and quarterly operational reports. Compile and analyze labor, sales, inventory, and financial data. Track departmental budgets and expenses. Generate reports using spreadsheets and database systems. Maintain accurate records related to labor costs, inventories, purchasing activities, and productivity metrics. Assist with audits, compliance reviews, and operational assessments. Develop and maintain departmental tracking systems and reporting tools. Team Member Support Serve as a point of contact for team member inquiries and departmental communications. Maintain scheduling records and assist with schedule preparation. Support, coordinate, and communicate team member recognition programs, training documentation, and departmental events. Track certifications, licenses, permits, and required training records. Assist management with recruitment, onboarding, and personnel documentation. Communication and Coordination Communicate effectively with managers, employees, vendors, and other departments. Coordinate special events, banquets, promotions, meetings, and departmental projects. Assist with preparing presentations and supporting operational meetings. Ensure timely distribution of information, policies, procedures, and announcements. Foster positive working relationships throughout the organization.

NATIVE AMERICAN HIRING PREFERENCE

In accordance with our company policy, Tribal employment preference will apply.