Find & Apply For Office / Administrative Assistant Jobs in Greendale, Wisconsin

Ordering Coordinator Penny Mustard Furnishings - 3.5 Greendale, WI Job Details Full-time $24 - $26 an hour 1 day ago Benefits Paid training Health savings account Health insurance Dental insurance 401(k) Paid time off 401(k) matching Employee discount Qualifications Practicing in a sourcing or procurement role Google Sheets Microsoft Excel Customer service Customer order taking Purchase order management Administrative experience

Full Job Description The Penny Mustard Advantage The Product:

Custom built close to home. 86.2% of our furniture is made within 300 miles of our distribution center.

Schedule:

Full-Time | 5-day work week Monday-Friday.

Job Type:

In-Person |

Greendale, WI Earning Potential :

$24.00 - $26.00 per hour (Based on experience).

Benefits & Perks Financial:

401(k) retirement plan with company matching.

Health:

Medical & Dental options + Health Savings Account (HSA).

Time Off:

Paid training and accrued Paid Time Off (PTO) from day one.

Perks:

Generous employee discount on our furniture.

What You'll Do Order Accuracy & Purchasing:

Review customer sales orders for exact details, double-check pricing and specs, and generate purchase orders to send to our furniture builders.

Vendor & Inbound Logistics:

Partner directly with builders to track current lead times, schedule incoming shipments, prep receiving paperwork, and keep inventory labels organized.

Proactive Client Updates:

Serve as the direct link for customer orders—calling and emailing clients with progress updates, delivery timelines, or delay notices.

Cross-Departmental Collaboration:

Work with Accounting to verify received inventory and approve factory bills, assist Sales in correcting order errors, and partner with Scheduling to resolve client questions.

High-Volume Desk Management:

Manage a structured daily desk handling 100+ emails, order changes, cancellations, and daily reporting checklists efficiently.

Process Improvement:

Utilize Lean tools to spot inefficiencies, eliminate administrative waste, and keep daily workflows running smoothly.

What We're Looking For Systems Savvy & Tech Proficiency:

Proficient with Microsoft Excel, Word, Google Workspace, and the ability to manage 100+ emails per day.

Communication & Phone Etiquette:

Excellent telephone manner and clear, professional written communication skills for high-volume vendor and customer interactions.

Detail & Financial Precision:

Extreme attention to detail when auditing sales orders, matching purchase orders, verifying received items with Accounting.

Organization & Task Management:

Exceptional ability to manage complex daily task lists, track vendor lead times, and prioritize time-sensitive administrative tasks independently.

Problem-Solving & Grit:

A calm, methodical troubleshooter who thrives in a busy desk environment, takes complete ownership of order tracking, and works seamlessly across internal departments.

A Quick Note:

Our business moves fast, so this description doesn't cover everything. Duties may evolve or change over time based on business needs. Penny Mustard is an Equal Opportunity Employer. If you need a reasonable accommodation at any point during the application or interview process, please let us know we are happy to help.

Pay:

$24.00 - $26.00 per hour

Benefits:

401(k) 401(k) matching Dental insurance Employee discount Health insurance Health savings account Paid time off Application Question(s): Describe your experience with Excel/Google Sheets and list the advanced tools or formulas you use most often.

Experience:

PO creation, order auditing, & purchasing: 2 years (Required) high-volume email & desk admin: 2 years (Required)

Work Location:

In person