Find & Apply For Office / Administrative Assistant Jobs in Hayward, Wisconsin

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Title:

Administrative Assistant/ Fiscal Clerk Location:

Hayward, WI This is an in-office position with a beginning wage of $21.94/hour.

Hours :

40 hours/week: M-F 7:30-4 PM or 8-4:30 PM (includes 30-minute lunch break). Advance Our Mission along with Your Career! We currently have an outstanding opportunity for an Administrative Assistant/Fiscal Clerk who is looking to be part of a dedicated and mission-driven team while enjoying excellent benefits, advancement opportunities, and the chance to see how their work directly improves the health of their community. Under the supervision of the Deputy Director, this position will provide clerical and fiscal support to the Health and Human Services Department. The Administrative and Fiscal Clerk greets and directs all visitors, vendors and customers, handles incoming calls and performs general clerical & fiscal duties, calling for familiarity with agency procedures. The Administrative and Fiscal Assistant integrates trauma-informed care while serving others. Time will be shared between fiscal and administrative responsibilities. To be considered, qualified candidates will need a high school diploma or equivalent, with one or more years of experience performing complex office/administrative duties, preferably in a medical or health-related office setting. Demonstrated experience in a government agency preferred, but not required. Strong computer skills and knowledge of MS Office programs is required. While you work with great people committed to providing meaningful resources to our community, your efforts will be recognized and rewarded. Our benefits make Sawyer County Health & Human Services an exceptional employer. Some of what we offer includes: Comprehensive benefits package including: vacation time, sick time, paid holidays; medical, dental, and vision coverage; disability insurance; life insurance; ambulance insurance and more.

• Training, development, and promotional opportunities
• Comp time
• Health Reimbursement Account with optional Flexible Spending Account
• Pension plan via the Wisconsin Retirement System
• Commitment to diversity, inclusion, equity, and a welcoming environment.

Affirmative action commitment.

Please note:

This posting is not meant to be an all-inclusive list. It presents highlights of the position's scope and function and the candidates' requirements and rewards. ++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++

Sawyer County Position Description Title:

Administrative Assistant/Fiscal Clerk Department:

Sawyer County Health and Human Services Reports to:

Health and Human Services Deputy Director Position Purpose:

Under the supervision of the Deputy Director, this position will provide clerical and fiscal support to the Health and Human Services Department. The Administrative and Fiscal Clerk greets and directs all visitors, vendors and customers, handles incoming calls and performs general clerical & fiscal duties, calling for familiarity with agency procedures. The Administrative and Fiscal Assistant integrates trauma-informed care while serving others. Time will be shared between fiscal and administrative responsibilities.

Duties and Responsibilities:

Job duties are assigned and the employee uses initiative to meet recurring objectives. The duties and responsibilities described are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned. This position should be available to work in the office during posted business hours, typically Monday through Friday from 8-4 PM. Prepare requisitions, invoices receipts Check bills against approved schedules Enter payments into county computer system Disburse checks from the Treasurer's office Bills insurance for services; reconciles same Maintain agency accounts receivable; responsible for reporting to the agency leaders Prepare statistical and financial records and reports on a monthly, semiannual, and annual basis Track all authorized purchased services for billing purposes Assure accurate reporting in the agency accounting system General agency clerical duties including, but not limited to, reception, scheduling, scheduling, filing, collecting payments from customers at the front desk, scanning, verifying health coverage in appropriate portals, utilizing electronic medical record system, navigating various agency and state portal systems and scanning Perform all other duties as assigned

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and Experience:

High school diploma or its equivalent, knowledge of general accounting practices, 2 years of office/bookkeeping experience and/or business courses and training, proficient in Microsoft Office Suite. An Associate's degree or higher is preferred, or an acceptable combination of education and experience.

Essential, Knowledge, Skills, and Abilities:

Personal and professional integrity Ability to read and comprehend instructions, and write short correspondence and memos. Self-directive, innovative, and able to exercise sound judgment Ability to maintain confidentiality Ability to perform basic mathematical functions including ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals. Proficiency and accurate typing using a typewriter or word processor; ability to operate a variety of office machines and computer equipment and programs Must possess a high degree of organizational skills. Ability to work independently and use effective time management techniques Ability to meet multiple timelines Ability to communicate effectively through oral and written communication Deal with sensitivity to the needs of people with different cultural, environmental, and social backgrounds Analyze data, problem solve, and make logical decisions Write and prepare a variety of statistical reports, records, and charts Establish and maintain effective working relationship with others Input, access, and analyze data using a computer terminal Accept agency philosophy, purpose, and objectives

PHYSICAL AND MENTAL ABILITIES REQUIRED TO PERFORM ESSENTIAL JOB FUNCTIONS

Language Ability and Interpersonal Communication Ability to analyze data and information using established criteria in order to determine consequences and to identify and select alternatives. Ability to compare, count, differentiate, measure, copy, record, and transcribe data and information. Ability to classify, compute, tabulate, and categorize data. Ability to counsel and mediate. Ability to persuade, convince, and train others. Ability to advise and provide interpretation regarding the application of policies, procedures, and standards to specific situations. Physical Requirements Ability to sit or stand for extended periods while performing duties. Ability to perform physical demands such as seeing and hearing to make judgments in the office. Ability to operate a variety of office equipment including computer terminal, typewriter, telephone, fax machine, calculator/adding machine, and photocopier. Ability to coordinate eyes, hands, feet, and limbs in performing movements requiring moderate skill, such as typing. Ability to sustain prolonged visual concentration. Ability to exert light physical effort in sedentary to light work, which may involve some lifting, carrying, pushing, and pulling. Environmental Adaptability Ability to work under safe conditions where exposure to environmental factors such as repetitive computer keyboard use poses a very limited risk of injury.

CLOSING STATEMENT

This description has been prepared to assist in evaluating responsibilities, duties, and skills of the position. The duties listed above are intended as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. The job description does not constitute an employment agreement between the county and employee and is subject to change by the county as the needs of the county and the requirements of the position change. Selection Guidelines Formal application, clerical testing, rating or education and experience; oral interview and reference check. A state background check is required. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. Sawyer County is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with representatives of Sawyer County.