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Mandarin and English Speaking Receptionist Shioda Langley Chang LLP San Gabriel, CA Job Details Full-time $18 - $21 an hour 1 day ago Benefits Paid training AD&D insurance Paid holidays Health insurance Paid time off 401(k) matching Paid sick time Qualifications Mandarin Filing English Organizational skills Law office experience Time management Full Job Description About Us Shioda Langley and Chang, LLP is a respected and client-focused law firm specializing in practice areas such as civil litigation, personal injury, bankruptcy, estate planning, business formation and compliance. We pride ourselves on delivering exceptional legal service with integrity, confidentiality, and professionalism. We're seeking a polished and organized receptionist to be the first point of contact for our clients and visitors. Key Responsibilities Greet and assist clients and visitors with professionalism and confidentiality Handle client intake forms and ensure confidentiality Answer incoming calls, screen and direct calls accordingly using a multi-line phone system Return missed calls and listen to voicemails Take messages for partners as necessary Schedule appointments for clients and attorneys Remind clients one day prior to their appointment

• Conference room scheduling/Organizes conference room meetings Manage incoming and outgoing mail: scan, email, and file all incoming correspondence; prepare and process all outgoing mail and deliveries daily (including packages to USPS/UPS/FedEx) Maintain a clean and organized reception area; water plants, ensure business cards are stocked, and pens and forms are readily available Maintain a clean and organized conference room; ensure chairs are in place, lights are turned off after each use, and the room is prepared for the next meeting Perform administrative tasks such as filing, scanning, photocopying, and format Word Documents and note taking File all paper documents in the client's physical file Assist with billing and document preparation tasks; manage payment statuses, prepare deposits, and conduct bank runs as needed Open files, create Clio Grow for new and potential clients Prepare retainer agreements, follow up with clients for signatures and deposits, and assign the responsible attorney to handle the matter Provide translation services as needed, including translating for attorneys, communicating with monolingual clients on the attorney's behalf, and acting as a liaison between the client and attorney (particularly for Chinese-speaking clients).

Unlock and lock the front office door daily; ensure thermostats are turned off at the end of the day

• Running errands as needed
• State Court/Federal Court filing
• Arrange deposition and interpreter
• Communicate with court clerks (state and federal), and opposing counsel
• Prepare letters for final Qualifications
• Bachelor's Degree from a 4-year university 1+ year experience in an office environment, preferably legal or professional services Excellent verbal and written communication skills Excellent time management with organizational skills and attention to detail
• Highly organized multitasker who works well in a fast-paced environment and handles sensitive situations with professionalism Proficient in Microsoft Office (Word, Outlook, Excel), spreadsheet and experience with Internet software Work Environment and Benefits Professional office setting Office hours: Monday to Friday, 9:00 AM - 5:30 PM
• Paid training
• Health insurance
• Paid time off
• Paid sick time
• Paid holidays
• 401(k) with company matching

Pay:

$18.00 - $21.00 per hour

Benefits:

401(k) matching AD&D insurance Health insurance Paid sick time Paid time off Paid training

Experience:

law firm receptionist: 1 year (Required)

Language:

Chinese (Required) Ability to

Commute:

San Gabriel, CA 91776 (Preferred)

Work Location:

In person