Find & Apply For Receptionist Jobs in Monmouth, Illinois

Part-Time Administrative Receptionist

• 5.

0 100 E Broadway, Monmouth, IL 61462 $15 an hour - Part-time Apply with Indeed

PART-TIME ADMINISTRATIVE RECEPENTIONIST

Department:

Administration / Non-Exempt

POSITION SUMMARY

The City of Monmouth is seeking a detail-oriented and service-driven administrative professional to support daily City operations. This role serves as a key point of contact for residents, provides cross-departmental support and ensures efficient handling of records, communications and public requests. Familiarity with basic accounting processes and procedures desired. This position is part-time (19-20 hours) with the potential to increase in hours for the right candidate and provides a variety of administrative functions in support of the City of Monmouth.

Pay:

$15.00 per hour.

Part-time benefits:

1 day of vacation time for every 40 hours worked, paid holidays, participation in the Illinois Municipal Retirement Fund (IMRF) after 1,000 hours worked.

KEY RESPONSIBILITIES

The following is a list of the job skills required for this position:

• Coordinate annual renewals for licenses, registrations, and permits
• Provide front-desk and phone support, assisting residents and visitors
• Maintain public records and assist internal departments with information requests
• Process in-person payments (licenses, permits, fines, and fees)
• Support the Building & Zoning with administrative tasks and data entry
• Support Accounting department filing, copying, scanning, and mailing documents
• Other administrative and miscellaneous duties as assigned

QUALIFICATIONS & SKILLS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

• Strong written and verbal communication skills
• Solid understanding of office procedures, administrative practices, and basic accounting concepts
• Ability to interpret and apply policies, ordinances, and regulations consistently
• High attention to detail with accurate data entry and document preparation skills
• Excellent interpersonal skills with a customer-service mindset
• Ability to manage multiple tasks, prioritize effectively, and meet deadlines
• Strong organizational and time management skills
• Self-motivated, proactive, and able to work both independently and collaboratively
• Professional composure when handling sensitive or challenging situations
• Comfortable learning and adapting to new systems and software

WORK ENVIRONMENT & PHYSICAL REQUIREMENTS

• Frequent in-person and telephone communication
• Extended periods of sitting and computer use
• Occasional standing, filing, and document handling
• Ability to move throughout the building to distribute materials
• Visual acuity for detailed work (reading, proofreading, data entry)
• Ability to handle stressful public interactions with patience, maintain strict confidentiality
• Bilingual preferred but not required

EXPERIENCE & TRAINING

• High school diploma or equivalent required.
• Proficient in Microsoft Office (Word, Excel, Outlook) and foundational business operations, including bookkeeping and office administration.
• Demonstrate ability to quickly learn and effectively use new software and digital tools.
• Experience in a business office environment with a focus on administrative support, project coordination, and contributing to operational goals.

BACKGROUND & PROFICIENCY

• Minimum of 3 years of experience in a clerical or administrative role within a business office setting
• Basic accounting knowledge
• Strong working knowledge of modern office technology, systems, and software
• Proactive mindset with a commitment to learning, improving processes, and increasing efficiency
• Bilingual skills a plus This description was designed to acquaint the employee with the basic elements of the position.

The duties of this position are not limited to what is contained in this description, and the employee in this position may be asked to perform various functions not listed. This description is solely for the purpose of summarizing basic duties, essential functions, and environmental factors of the job, and it is not intended to be a contract or guarantee of employment or of any specific terms or conditions of employment. This description may be amended or eliminated from time to time as necessary for operational or business reasons. A cover letter and resume may be submitted to apply. Candidates may fill out an employment application form available on the City of Monmouth's website and mail the document to City Hall at 100 East Broadway, Monmouth, IL 61462.

Pay:

$15.00 per hour Expected hours: 20.0 per week

Benefits:

Flexible schedule

Work Location:

In person